Administrative Assistant

Niezastapiona; Warszawa; On-site; PLN 60,000 - 90,000; Full time

Job summary

Niezastapiona in Warsaw is seeking a proactive Administrative Assistant to support day-to-day office operations and local leadership. You will help with scheduling, visitor support, and travel arrangements to maintain a smooth, welcoming environment.

The role requires strong organization, excellent communication, fluent Polish and English, and discretion with confidential information. Experience in an international or multi-site setting is a plus.

Qualifications

• 2+ years of experience in Administrative Assistant or similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Polish and English fluency; confidentiality.

Responsibilities

• Coordinate office administration, supplies, deliveries and vendor interactions.
• Organize meetings, workshops, visitor logistics, and leadership visits.
• Arrange travel, accommodation, and meeting logistics.
• Coordinate office events, town halls, celebrations, and team activities.
• Maintain a professional, organized, and welcoming office environment.

Skills

Strong organizational skills

Excellent communication and Interperos

Fluent in Polish and English

Discretion with confidential info

Tools

Microsoft Office

Outlook

Teams

Word

Excel

PowerPoint

Job description

About the Role

We are looking for a proactive and highly organized Administrative Assistant to support the day-to-day administrative operations of the Warsaw office. The role will ensure smooth office functioning, support employees and visitors, coordinate events and travel, and provide administrative assistance to local leadership.

Responsibilities

• Coordinate office administration, supplies, deliveries and vendor interactions.
• Organize meetings, workshops, visitor logistics, and leadership visits.
• Arrange travel, accommodation, and meeting logistics.
• Coordinate office events, town halls, celebrations, and team activities.
• Maintain a professional, organized, and welcoming office environment.

Qualifications

• 2+ years of experience in an Administrative Assistant, Office Coordinator, or similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint).
• Fluent in Polish and English.
• Ability to handle confidential information with discretion.

Required Skills

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint).
• Fluent in Polish and English.
• Ability to handle confidential information with discretion.
• Experience in an Administrative Assistant, Office Coordinator, or similar role within an international environment is a benefit