Associate

Virtusa; Warszawa; On-site; PLN 60,000 - 84,000; Full time

Job summary

Virtusa is seeking a proactive Administrative Assistant to support day-to-day operations of the Warsaw office. The role focuses on maintaining an organized workspace, assisting employees and visitors, coordinating events, travel, and leadership support.

The successful candidate will bring 2+ years in a similar role, strong organizational skills, and fluency in Polish and English to ensure smooth office functioning and a professional environment.

Qualifications

• 2+ years of experience in an Administrative Assistant, Office Coordinator, or similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Fluent in Polish and English.
• Ability to handle confidential information with discretion.

Responsibilities

• Coordinate office administration, supplies, deliveries and vendor interactions.
• Organize meetings, workshops, visitor logistics, and leadership visits.
• Arrange travel, accommodation, and meeting logistics.
• Coordinate office events, town halls, celebrations, and team activities.

Skills

2+ years experience

Organizational & multitasking

Communication & interpersonal

Polish & English bilingual

Discretion with confidential info

Tools

Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint)

Job description

• 2+ years of experience in an Administrative Assistant, Office Coordinator, or similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint).
• Fluent in Polish and English.
• Ability to handle confidential information with discretion.

Role: Administrative Assistant
Level: Junior

Technical Skills Required

• 2+ years of experience in an Administrative Assistant, Office Coordinator, or similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint).
• Fluent in Polish and English.
• Ability to handle confidential information with discretion.

Required Foreign Language List: English

Job Description/High-Level Task Assignment

We are looking for a proactive and highly organized Administrative Assistant to support the day-to-day administrative operations of the Warsaw office. The role will ensure smooth office functioning, support employees and visitors, coordinate events and travel, and provide administrative assistance to local leadership.

Key Responsibilities

• Coordinate office administration, supplies, deliveries and vendor interactions.
• Organize meetings, workshops, visitor logistics, and leadership visits.
• Arrange travel, accommodation, and meeting logistics.
• Coordinate office events, town halls, celebrations, and team activities.
• Maintain a professional, organized, and welcoming office environment. Qualifications
• 2+ years of experience in an Administrative Assistant, Office Coordinator, or similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint).
• Fluent in Polish and English.
• Ability to handle confidential information with discretion.

Success In The Role

The successful candidate will provide efficient administrative support, help create a positive employee experience, and ensure the Warsaw office operates smoothly and professionally.