Office Operations Lead — Warsaw (Remote‑Friendly)

Niezastapiona; Warszawa; On-site; PLN 54,000 - 90,000; Full time

Benefits offered by this job

Cafeteria benefits

Remote-first with coworking support

Team events

Job summary

GR8_TECH is seeking an Office Operations and Experience role in Warsaw to keep the office running smoothly and support a productive team environment. You will own day-to-day operations, coordinate services, manage vendors, and help plan events, while keeping budgets under control.

The role emphasizes proactive problem solving, strong organizational skills, and clear communication with internal stakeholders and external partners.

Qualifications

• 2+ years of experience in office management or a similar operational role.
• Strong organizational and multitasking abilities with proactive problem solving.
• Confident communication with multiple stakeholders and vendors.
• Comfortable working with budgets, numbers, and Excel.
• Upper-Intermediate English and Polish.

Responsibilities

• Own the day-to-day office operations and keep everything running smoothly.
• Coordinate cleaning, maintenance, repairs, and general office services.
• Ensure the office is well-stocked with supplies, food, and equipment.
• Manage vendor relationships and maintain an up-to-date supplier database.
• Solve operational issues before they impact the team.
• Handle invoice tracking and support budget planning.
• Organize office events and team activities, both internal and outdoor.
• Support travel coordination and collaboration with Talent team as needed.

Skills

Organizational skills

Multitasking

Vendor communication

Budgeting & Excel

English proficiency

Polish proficiency

Tools

1C

HiBob

Job description

GR8_TECH is seeking an Office Operations and Experience role in Warsaw to keep the office running smoothly and support a productive team environment. You will own day-to-day operations, coordinate services, manage vendors, and help plan events, while keeping budgets under control.

The role emphasizes proactive problem solving, strong organizational skills, and clear communication with internal stakeholders and external partners.