Remote Executive Assistant: Sales & Client Experience

Zohorecruit; Polska; Hybrid; PLN 55,000 - 83,000; Part time

Job summary

Zohorecruit is seeking a proactive, highly organized virtual assistant to work closely as a right hand in sales, client relationships, and day-to-day execution. You will help make data fun, approachable, and human by turning ideas into action and keeping things running smoothly.

You’ll manage client contact lists, research contacts, maintain Google Sheets, and coordinate client events—while drafting warm emails and ensuring calendars and follow-ups stay on track.

Qualifications

• Excellent written and spoken English.
• Advanced Google Sheets skills.
• Calendar and scheduling management.
• Excellent attention to detail.
• Experience working with contact lists and data.
• Strong organizational and project-management skills.

Responsibilities

• Manage, clean, and organize large client and prospect contact lists.
• Research agency, brand, and industry contacts.
• Keep contact information accurate and up to date.
• Create and maintain organized Google Sheets.
• Prepare client invitations and manage distribution lists.
• Coordinate client events and experiences.
• Manage guest lists, RSVPs, reminders, and event follow-up.
• Draft warm, natural emails, invitations, and communications.
• Manage calendars, scheduling, and meeting coordination.
• Track sales follow-ups and outstanding action items.
• Help organize prospecting and client outreach.
• Keep projects moving and ensure nothing falls through the cracks.
• Support creative ideas for client engagement and relationship building.
• Anticipate needs and stay ahead.

Skills

English proficiency

Google Sheets

Calendar management

Data handling

Project management

Tools

CRM

Job description

Zohorecruit is seeking a proactive, highly organized virtual assistant to work closely as a right hand in sales, client relationships, and day-to-day execution. You will help make data fun, approachable, and human by turning ideas into action and keeping things running smoothly.

You’ll manage client contact lists, research contacts, maintain Google Sheets, and coordinate client events—while drafting warm emails and ensuring calendars and follow-ups stay on track.