Remote Executive Assistant - Ecommerce Operations Lead

Zohorecruit; Polska; Hybrid; PLN 54,000 - 86,000; Full time

Job summary

Zohorecruit is seeking an Ecommerce Operations & Executive Assistant to support a founder managing two brands. You will handle calendars, travel, SOPs, task tracking, and brand assets, blending executive support with hands-on operations.

Responsibilities include coordinating calendars and travel itineraries, building SOPs, managing tasks in Notion and ClickUp, and coordinating freelancers for promos and design. You’ll help keep the founder focused on high-impact work.

Qualifications

• At least 2 years in an executive assistant, operations, or coordination role.
• Strong written and verbal English.
• Ability to work independently in a remote environment.
• Comfortable writing SOPs and keeping documentation organized.
• Quick to pick up new tools and ways of working.

Responsibilities

• Executive Support: manage calendars, Slack updates, travel itineraries, and daily planning.
• Operations & Systems: build SOPs, track tasks in ClickUp/Notion, maintain Notion as source of truth, manage sheets.
• Brand & Vendor Support: create promo graphics in Canva, source freelancers, brief and track status.
• Communication & Follow-Up: check in on task status, keep founder updated, maintain organized records.

Skills

Executive support experience

English proficiency

Independent work

SOP writing

Tools adaptation

Tools

Notion

ClickUp

Google Workspace

Job description

Zohorecruit is seeking an Ecommerce Operations & Executive Assistant to support a founder managing two brands. You will handle calendars, travel, SOPs, task tracking, and brand assets, blending executive support with hands-on operations.

Responsibilities include coordinating calendars and travel itineraries, building SOPs, managing tasks in Notion and ClickUp, and coordinating freelancers for promos and design. You’ll help keep the founder focused on high-impact work.