Executive Virtual Assistant: AI Tools & LinkedIn Outreach

Zohorecruit; Polska; Hybrid; PLN 83,000 - 124,000; Part time

Job summary

Zohorecruit is seeking a highly organized, proactive Executive Virtual Assistant to support day-to-day executive coordination and communication. You’ll manage calendars, email, meetings, and presentations while leveraging AI tools to boost productivity and accuracy.

The role emphasizes LinkedIn research, Sales Navigator outreach, and lead generation, with strong English written communication and independent work capabilities. Remote, 10 hours/week, Poland-based.

Qualifications

• Previous experience as an Executive Assistant, Virtual Executive Assistant, Personal Assistant, Administrative Assistant, or similar role.
• Strong written and verbal English communication skills.
• Excellent email writing and professional communication skills.
• Strong organizational and time-management abilities.
• Ability to manage calendars, meetings, emails, and multiple priorities.
• Strong attention to detail.
• Ability to work independently with minimal supervision.
• Proactive approach to identifying and completing tasks.
• Ability to communicate professionally with clients and business stakeholders.
• Experience with LinkedIn and LinkedIn Sales Navigator.

Responsibilities

• Provide day-to-day virtual executive assistance to the client.
• Help organize and coordinate the client's schedule and commitments.
• Manage and coordinate meetings and appointments.
• Assist with calendar scheduling and meeting coordination.
• Ensure the client is properly prepared and informed about upcoming meetings and commitments.
• Follow up on action items and important requests as needed.
• Help manage administrative tasks to ensure the client's day-to-day activities run smoothly.
• Monitor and manage the client's email correspondence.
• Respond to routine emails on the client's behalf where appropriate.
• Coordinate directly with clients and other stakeholders primarily through email.
• Organize and prioritize incoming correspondence.
• Identify important or sensitive emails that require the client's attention and elevate them appropriately.
• Maintain professional and timely communication with clients and contacts.
• Follow up on outstanding emails and requests.
• Where required, represent the client during meetings or attend meetings on his behalf.
• Take notes, document action items, and communicate follow-ups when appropriate.
• Ensure commitments and follow-ups from meetings are properly tracked.
• Create and/or assist with preparing professional presentations.
• Format and organize business documents and presentation materials.
• Assist with administrative coordination related to payments and receivables.
• Track payment-related information and outstanding receivables.
• Follow up on payment-related matters when instructed.
• Maintain organized records and communicate relevant updates to the client.
• Escalate payment issues or sensitive financial matters to the client when necessary.
• Assist with LinkedIn-based outreach and follow-ups.
• Support lead generation activities.

Skills

EA experience

English communication

Calendar management

Email writing

LinkedIn Navigator

AI tool usage

Proactive

Independent work

Presentation prep

CRM/PM tools

Tools

LinkedIn Sales Navigator

ChatGPT

Claude

Job description

Zohorecruit is seeking a highly organized, proactive Executive Virtual Assistant to support day-to-day executive coordination and communication. You’ll manage calendars, email, meetings, and presentations while leveraging AI tools to boost productivity and accuracy.

The role emphasizes LinkedIn research, Sales Navigator outreach, and lead generation, with strong English written communication and independent work capabilities. Remote, 10 hours/week, Poland-based.