Remote Executive Operations VA - Inbox, CRM & Freight Admin

Zohorecruit; Polska; Hybrid; PLN 30,000 - 49,000; Part time

Job summary

Zohorecruit is seeking an Executive/Operations Virtual Assistant to support freight and business administration activities. The role is remote with initial 10 hours per week and potential to grow.

Training and SOPs will be provided, and the VA will focus on inbox management, CRM upkeep, and routine administrative tasks. Ideal candidates are highly organized, proactive, and capable of following SOPs and documented processes.

Qualifications

• Highly organized and proactive executive/operations support experience preferred.
• Ability to learn SOPs quickly and follow established processes.
• Excellent written and verbal communication for client and supplier interactions.
• Comfortable working in a remote/virtual setting with minimal supervision.

Responsibilities

• Manage inbox and follow-ups, identify actions, and escalate when needed.
• Maintain CRM records and update contacts, opportunities, and pipeline stages.
• Navigate GoHighLevel to upload content and manage basic admin tasks.
• Assist with freight and courier bookings, track shipments, and identify delays.
• Prepare draft quotes and input relevant information into templates.
• Provide end-of-day reports detailing tasks, pending items, and priorities.

Skills

Inbox management

CRM administration

GoHighLevel (GHL)

Xero

Data entry

Communication skills

Organisation

Tools

GoHighLevel (GHL)

Xero

Microsoft 365

Job description

Zohorecruit is seeking an Executive/Operations Virtual Assistant to support freight and business administration activities. The role is remote with initial 10 hours per week and potential to grow.

Training and SOPs will be provided, and the VA will focus on inbox management, CRM upkeep, and routine administrative tasks. Ideal candidates are highly organized, proactive, and capable of following SOPs and documented processes.