Remote Strategic Executive Admin & Creative Ops Partner

Zohorecruit; Polska; Hybrid; PLN 17,000 - 23,000; Full time

Job summary

Zohorecruit is seeking a proactive Executive Admin & Creative Virtual Assistant to support a solopreneur with executive assistance, admin ops, client management, content ops, and light creative tasks. The role emphasizes ownership, anticipation of needs, and strong organizational skills in an asynchronous environment.

Ideal candidates have experience with LinkedIn influencers or personal-brand businesses, excellent English communication, and proficiency in CRM systems and content workflows.

Qualifications

• Previous experience as a Virtual Assistant, Executive Assistant, Administrative Assistant, Operations Assistant, or similar role.
• Strong organizational, time-management, and follow-up skills.
• Experience with administrative operations and task/project coordination.
• Strong written and verbal English communication skills.
• Experience managing calendars, communications, files, and business workflows.

Responsibilities

• Executive & Administrative Support: manage calendars, meetings, follow-ups, and admin tasks.
• Identify and track outstanding action items and open loops; provide proactive weekly updates.
• Prepare upcoming meeting schedules and flag items needing client attention.
• Organize information, files, and workflows in Google Drive; support general ops.
• Client & Prospect Management: onboarding, track active clients, warm prospects, follow-ups; maintain pipeline.
• Content Operations: schedule, upload, organize content; track performance and repurpose for newsletters.
• Light Creative Support: create basic graphics with Canva; basic video edits with Edits by Meta.

Skills

Virtual Assistant

Executive Support

Calendar Management

English Communication

Independent Work

Problem Solving

Tools

HoneyBook

LinkedIn

Canva

Gmail

Google Drive

Google Calendar

Edits by Meta

AI tools

Buboon

Job description

Zohorecruit is seeking a proactive Executive Admin & Creative Virtual Assistant to support a solopreneur with executive assistance, admin ops, client management, content ops, and light creative tasks. The role emphasizes ownership, anticipation of needs, and strong organizational skills in an asynchronous environment.

Ideal candidates have experience with LinkedIn influencers or personal-brand businesses, excellent English communication, and proficiency in CRM systems and content workflows.