Remote Exec Assistant & Recruitment Specialist (AU Civil)

Scale-X Solutions; Poland; Remote; PLN 30,000 - 33,000; Full time

Job summary

Scale-X Solutions is seeking an Executive Assistant & Recruitment Specialist for a permanent dayshift, full-time remote role in AU Civil/Infrastructure. The position supports an executive with administrative tasks and handles recruitment activities, including sourcing candidates and screening resumes.

The role requires strong organizational and communication skills, attention to detail, and the ability to work autonomously or as part of a small team.

Qualifications

• Must have relevant experience in Administrative and Executive Support
• Background in Recruitment including sourcing candidates and screening and preparing resumes
• Strong communication and interpersonal skills
• Great attention to details
• Highly organized and can manage deadlines
• Experience in establishing and maintaining effective administrative systems and processes
• Ability to work autonomously and as a team member
• Good report writing and wordsmithing skills
• Background on minute taking
• Tech Savvy
• Experience working in a construction business in AU or NZ

Responsibilities

• Admin tasks like handling paperwork
• Creating power point presentations
• Assisting with proposals/tenders
• Arranging travel and accommodation
• Fleet servicing and other administration
• Manage spreadsheets and budgets
• Updating financial reports for projects
• Schedule and coordinate staff and other meetings
• Answers emails in a timely manner
• Create and maintain filing systems
• Respond to service enquiries and requests
• Communicate and liaise with key stakeholders, services users, families, staff and advocates
• Sourcing personnel and maintaining candidate database
• Screen incoming resumes and application forms
• Liaise with candidates as required
• Provide shortlists of qualified candidates for engagements, proposals and tenders
• Arrange interviews and reference checks
• Modifying resumes for Company format and to meet specific role requirements
• Assist with on boarding

Job description

Scale-X Solutions is seeking an Executive Assistant & Recruitment Specialist for a permanent dayshift, full-time remote role in AU Civil/Infrastructure. The position supports an executive with administrative tasks and handles recruitment activities, including sourcing candidates and screening resumes.

The role requires strong organizational and communication skills, attention to detail, and the ability to work autonomously or as part of a small team.