Remote Admin & Bookkeeping Specialist (Xero)

Scale-X Solutions; Poland; Remote; PLN 32,000 - 48,000; Full time

Job summary

Scale-X Solutions is seeking two reliable Virtual Assistants to provide end-to-end administrative and invoicing support for a growing healthcare organisation with AU connections. The role requires coordinating emails, referrals, appointments, and general admin while maintaining confidentiality and data security.

You will work from home, handle 6 days per week, and use XERO and Shift Care to manage bookkeeping tasks and client records.

Qualifications

• Excellent English communication, written and verbal.
• Experience with XERO and Shift Care.
• Australian BAS and GST compliance familiarity.
• Willing to work 6 days per week including weekends.
• Accent-neutral for future call handling.
• Strong bookkeeping and invoicing knowledge.
• Calendar management and data entry

Responsibilities

• Email & Inbox Management with real-time monitoring and fast response times.
• Handle referrals within 1–2 hours and log details accurately.
• Coordinate client appointments and update calendars across time zones.
• Upload documents and invoices; support ad hoc admin tasks.
• Perform basic bookkeeping data entry and ensure billing accuracy.
• Use company systems securely and protect data according to policy.

Skills

English communication

Bookkeeping

Invoicing

Calendar coordination

Independent work

Attention to detail

Tools

XERO

Shift Care

OneDrive

Job description

Scale-X Solutions is seeking two reliable Virtual Assistants to provide end-to-end administrative and invoicing support for a growing healthcare organisation with AU connections. The role requires coordinating emails, referrals, appointments, and general admin while maintaining confidentiality and data security.

You will work from home, handle 6 days per week, and use XERO and Shift Care to manage bookkeeping tasks and client records.