Remote Executive Assistant to C-Level Leaders

Scale-X Solutions; Poland; Remote; PLN 29,209 - 36,512; Full time

Job summary

Scale-X Solutions is seeking a proactive Executive Assistant to support senior executives remotely. You will manage calendars, coordinate meetings, draft documents, and oversee travel arrangements while maintaining confidentiality.

The role requires 2–5 years of experience, excellent communication, strong organization, and the ability to handle multiple tasks in a fast-paced environment. This is a fully remote position with flexible working hours.

Qualifications

• Minimum 2–5 years experience in executive/administrative support.
• Experience supporting C-level executives or senior leadership.
• Excellent written and verbal communication skills.
• Strong organizational and planning abilities.

Responsibilities

• Manage complex calendars, appointments, and meeting schedules for senior executives.
• Coordinate internal and external meetings, including agendas, packs and minutes.
• Screen and prioritize emails, phone calls and correspondence.
• Draft professional emails, reports, presentations and business documents.
• Manage travel arrangements and itineraries.
• Support project coordination and budget tracking.

Skills

Communication skills

Organization

Time management

Discretion

Prioritization

Education

Bachelor's degree in Business Administration or related field

Tools

CRM systems

Project management software

Job description

Scale-X Solutions is seeking a proactive Executive Assistant to support senior executives remotely. You will manage calendars, coordinate meetings, draft documents, and oversee travel arrangements while maintaining confidentiality.

The role requires 2–5 years of experience, excellent communication, strong organization, and the ability to handle multiple tasks in a fast-paced environment. This is a fully remote position with flexible working hours.