Remote Executive Assistant - NDIS and Compliance

Scale-X Solutions; Poland; Remote; PLN 26,000 - 33,000; Full time

Job summary

Scale-X Solutions is seeking an experienced Executive Assistant to support the executive team in a remote capacity. The role focuses on administrative, compliance, and reporting duties within the NDIS sector, including incident and shift reporting, documentation standards, and timely submissions.

Ideal candidates are proactive, detail-oriented, and able to coordinate calendars, prepare reports, and manage confidential information across time zones with Australian-based teams.

Qualifications

• Minimum 2–3 years of experience as an Executive Assistant or Administrative Officer in NDIS/HealthCare.
• Strong understanding of NDIS compliance and incident management.
• Experience handling shift reports, rosters, and staff communication.
• Excellent written and verbal communication skills.
• Ability to manage confidential information with discretion.

Responsibilities

• Provide high-level administrative support to the executive team, including calendar management, email correspondence, and meeting coordination.
• Prepare reports, presentations, and summaries for management and stakeholders.
• Maintain confidential information with discretion and professionalism.
• Prepare executive summaries and dashboards highlighting key incidents, staff performance, or participant trends.

Skills

NDIS compliance

Incident management

Reporting frameworks

Calendar management

Tools

Google Workspace

Microsoft Office

ShiftCare

Supportability

Job description

Scale-X Solutions is seeking an experienced Executive Assistant to support the executive team in a remote capacity. The role focuses on administrative, compliance, and reporting duties within the NDIS sector, including incident and shift reporting, documentation standards, and timely submissions.

Ideal candidates are proactive, detail-oriented, and able to coordinate calendars, prepare reports, and manage confidential information across time zones with Australian-based teams.