Remote General Virtual Assistant — Construction Admin & QTO

Scale-X Solutions; Poland; Remote; PLN 26,000 - 33,000; Full time

Job summary

Scale-X Solutions is seeking a General Virtual Assistant (Building & Construction) for a remote, dayshift role. You will provide administrative support, manage paperwork, scheduling, and tasks related to quantity takeoffs to help a client stay organized and focused on higher-level responsibilities.

The role requires at least 2 years of admin experience, QTO familiarity, strong communication, and meticulous organization. Work is remote, with an 8:00–13:00 Perth time window, and starts Feb 3, 2025.

Qualifications

• Minimum 2 years of administrative support experience.
• Experience with quantity takeoffs (QTO).
• Strong communication and interpersonal skills.
• Excellent attention to detail and highly organized.
• Experience in establishing and maintaining administrative systems and processes.
• Ability to work autonomously and as a team member.
• Experience with Xero is highly preferred.
• Deep understanding of the building and construction industry.

Responsibilities

• Admin tasks like handling paperwork/soft copies.
• Scheduling activities.
• Quantity takeoffs (QTO).
• Reviewing project plans and engineering drawings.
• Send out quote requests.
• Schedule an appointment – as required.
• Schedule and coordinate staff and other meetings – as required.
• Answer emails promptly.
• Prepare communications, such as memos, emails, invoices, reports, and other correspondence – as required.
• Write and edit documents from letters to reports and instructional documents.
• Create and maintain filing systems.
• Respond to service enquiries and requests.
• Communicate and liaise with key stakeholders, suppliers, and traders.

Skills

QTO experience

Administrative support

Communication skills

Attention to detail

Organizational skills

Autonomy

Xero knowledge

Construction industry knowledge

Tools

Xero

Job description

Scale-X Solutions is seeking a General Virtual Assistant (Building & Construction) for a remote, dayshift role. You will provide administrative support, manage paperwork, scheduling, and tasks related to quantity takeoffs to help a client stay organized and focused on higher-level responsibilities.

The role requires at least 2 years of admin experience, QTO familiarity, strong communication, and meticulous organization. Work is remote, with an 8:00–13:00 Perth time window, and starts Feb 3, 2025.