Executive Assistant

Teams Squared; Poland; On-site; PLN 91,000 - 145,000; Part time

Job summary

A remote talent augmentation company is seeking a proactive Executive Assistant to support its busy consulting practice. This part-time remote role requires excellent English communication and organisational skills. Key responsibilities include inbox management, liaising with bookkeepers, supporting vendor accounts, and assisting with marketing materials. Ideal candidates will have experience in supporting small businesses or professional services, as well as proficiency in tools like Xero and Microsoft Office. Join a dedicated team to make a direct impact on the consultancy's operations and growth.

Qualifications

• Experience in supporting small business operations; familiarity with the Australian context is a bonus.
• Comfortable working from rough notes, transcripts, or recordings.
• Prior experience in a virtual assistant, operations, or marketing admin role is highly regarded.
• Experience supporting small business operations; Australian context a bonus.
• Strong document formatting and presentation skills using Microsoft Office and Canva.
• Prior experience in a virtual assistant, operations, or marketing admin role is highly regarded.

Responsibilities

• Provide executive administrative support including inbox triage and calendar scheduling.
• Liaise with bookkeepers for document collection and financial reporting coordination.
• Support subscription and vendor management, including renewals.
• Create and maintain internal checklists and documentation for recurring business processes (e.g., onboarding, monthly workflows).
• Assist with light HR admin tasks such as preparing contracts, onboarding forms, and leave tracking.
• Draft and edit marketing materials including brochures, email campaigns, blog posts, and LinkedIn content.
• Format and polish documents and presentations using tools like Word, PowerPoint, and Canva.
• Support tender and proposal submissions by cleaning up templates and populating standard content sections.
• Maintain and update reusable content libraries, including bios, capability blurbs, and service line descriptions.

Skills

Strong written and spoken English communication skills

Excellent attention to detail

Organisational abilities

Document formatting skills using Microsoft Office and Canva

Tools

Xero

SharePoint

Microsoft Teams

Office 365

Canva

Job description

We are a team augmentation company dedicated to hiring exceptional remote talent that work for global organizations.

Job Description:

We are currently seeking a proactive and detail-oriented ExecutiveAssistant to support a busy consulting practice across executive operations and marketing/proposal support. The ideal candidate will have excellent written and spoken English, be highly organised, and feel confident working across business administration, light finance coordination, and document development. This is a part-time remote role ideal for someone with a background in supporting small businesses or professional services.

Responsibilities:

• Provide executive administrative support including inbox triage, calendar scheduling, and recurring task management.
  
• Liaise with bookkeepers for document collection, expense categorisation, and financial reporting coordination.
  
• Support subscription, vendor, and software account management, including renewals and updates.
  
• Create and maintain internal checklists and documentation for recurring business processes (e.g., onboarding, monthly workflows).
  
• Assist with light HR admin tasks such as preparing contracts, onboarding forms, and leave tracking.
  
• Draft and edit marketing materials including brochures, email campaigns, blog posts, and LinkedIn content.
  
• Format and polish documents and presentations using tools like Word, PowerPoint, and Canva.
  
• Support tender and proposal submissions by cleaning up templates and populating standard content sections.
  
• Maintain and update reusable content libraries, including bios, capability blurbs, and service line descriptions.
  

Requirements

• Strong written and spoken English communication skills.
  
• Excellent attention to detail and organisational abilities.
  
• Experience using Xero, SharePoint, Microsoft Teams, and Office 365 (or similar tools).
  
• Demonstrated experience supporting small business operations; familiarity with the Australian context is a bonus.
  
• Comfortable working from rough notes, transcripts, or recordings to produce clean, professional content.
  
• Strong document formatting and presentation skills using Microsoft Office and Canva.
  
• Prior experience in a virtual assistant, operations, or marketing admin role is highly regarded.
  
• Competitive AUD remuneration.
  
• Opportunity to work across both operations and creative tasks.
  
• Collaborate directly with a business founder and play a key role in growth and delivery.
  

Join our dedicated team and make a direct impact by supporting the daily operations and strategic marketing initiatives of a growing consultancy. If you're ready to bring structure, clarity, and creativity to a remote-first business, apply now!

Only shortlisted candidates will be contacted for further evaluation.

Teams Squared is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.