Global Onboarding & Offer Specialist (Hybrid)

Aon; Kraków; Hybrid; PLN 90,000 - 130,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Aon is seeking a Global Offer Management Specialist to coordinate offers from acceptance to start date, ensuring timely, accurate onboarding for hires worldwide.

This hybrid role blends virtual work with a Kraków office, requiring collaboration across Talent Acquisition, HR Business Partners, and regional teams to deliver a smooth candidate experience and compliant processes.

You will help standardize procedures and monitor data quality to improve onboarding metrics.

Qualifications

• Several years’ experience in HR, Talent Acquisition operations, onboarding, or a similar process-driven role.
• Proven ability to manage deadline-driven processes across multiple regions and time zones.
• Experience with HR systems (ATS/HRIS) and digital signature tools.
• Excellent verbal and written communication with candidates and internal partners.
• Strong integrity, confidentiality, and compliance focus.

Responsibilities

• Manage offer activity globally from acceptance through start date.
• Prepare, review, and issue offer documents, contracts, and addenda using approved templates and regional guidance.
• Coordinate and track pre-hire activities such as background checks, work authorization, references, and other market-specific requirements.
• Serve as main contact for candidates post-offer with updates on onboarding tasks.
• Collaborate with Talent Acquisition, HR Business Partners, hiring managers, payroll, and regional HR teams.
• Maintain data across HR systems and ensure audit-ready records.
• Identify delays, data discrepancies, or process gaps and escalate as appropriate.
• Support standardization and continuous improvement of global offer management and onboarding.

Skills

HR operations

Onboarding

Recruiting coordination

Global/multinational experience

HRIS/ATS systems

Communication skills

Data privacy/confidentiality

Tools

ATS

HRIS

Background screening tools

Digital signature tools

Job description

Aon is seeking a Global Offer Management Specialist to coordinate offers from acceptance to start date, ensuring timely, accurate onboarding for hires worldwide.

This hybrid role blends virtual work with a Kraków office, requiring collaboration across Talent Acquisition, HR Business Partners, and regional teams to deliver a smooth candidate experience and compliant processes.

You will help standardize procedures and monitor data quality to improve onboarding metrics.