Global Offer & Onboarding Specialist

Aon; Kraków; Hybrid; PLN 90,000 - 140,000; Full time

Job summary

Aon is hiring a Global Offer Management Specialist to coordinate the end-to-end offer and pre-hire process from offer acceptance through start date, helping to ensure a timely, accurate, and compliant onboarding experience. This is a hybrid role with the flexibility to work both virtually and from our [Location] office, in line with our smart working policy.

You will partner with Talent Acquisition, HR Business Partners, hiring managers, payroll, and regional HR teams to confirm offer details

Qualifications

• Several years' experience in HR, Talent Acquisition operations, onboarding, recruiting coordination, or a similar process-driven role.
• Proven ability to manage deadline-driven processes involving multiple collaborators, regions, or time zones.
• Experience with HR and recruiting systems and Microsoft Office.
• Excellent verbal and written communication skills.
• Strong sense of integrity and confidentiality, with experience handling sensitive candidate and employee data and a focus on compliance and data accuracy.

Responsibilities

• Manage offer activity globally from acceptance through start date, ensuring all required steps and approvals are completed on time.
• Prepare, review, and issue offer documentation, contracts, and addenda using approved templates and regional guidance.
• Coordinate and track pre-hire activities such as background checks, work authorization, references, and other market-specific requirements.
• Serve as a key point of contact for candidates post-offer, providing clear updates and guidance on pre-employment and onboarding tasks.
• Partnering with Talent Acquisition, HR Business Partners, hiring managers, Compensation & Benefits, Payroll, and regional HR teams to confirm offer details and pre-hire readiness.
• Maintaining accurate data and documentation across HR systems (ATS, HRIS, background screening platforms, digital signature tools) and ensuring records are audit-ready.
• Identifying routine delays, data discrepancies, or process gaps and resolving or escalating them as appropriate.
• Supporting process standardization, documentation, and improvement initiatives related to global offer management and onboarding.

Skills

HR operations

Talent Acquisition

Onboarding

Coordination

Communication

Tools

ATS

HRIS

Background checks

Digital signatures

Job description

Aon is hiring a Global Offer Management Specialist to coordinate the end-to-end offer and pre-hire process from offer acceptance through start date, helping to ensure a timely, accurate, and compliant onboarding experience. This is a hybrid role with the flexibility to work both virtually and from our [Location] office, in line with our smart working policy.

You will partner with Talent Acquisition, HR Business Partners, hiring managers, payroll, and regional HR teams to confirm offer details