Global Offer Management Specialist

Aon; Kraków; Hybrid; PLN 70,000 - 110,000; Full time

Job summary

Aon is hiring a Global Offer Management Specialist to coordinate end-to-end offer and pre-hire activities, turning accepted offers into smooth onboarding experiences for candidates worldwide. This hybrid role allows virtual work and time in our Kraków office, in line with our smart working policy.

You will manage offer activity globally, prepare and issue documentation, coordinate background checks and authorizations, and collaborate with Talent Acquisition, HR Business Partners, and regional

Qualifications

• Several years’ experience in HR, Talent Acquisition operations, onboarding, recruiting coordination, or a similar process-driven role.

Responsibilities

• Managing offer activity globally from acceptance through start date, ensuring all required steps and approvals are completed on time
• Preparing, reviewing, and issuing offer documentation, contracts, and addenda using approved templates and regional guidance
• Coordinating and tracking pre-hire activities such as background checks, work authorization, references, and other market-specific requirements
• Serving as a key point of contact for candidates post-offer, providing clear updates and guidance on pre-employment and onboarding tasks
• Partnering with Talent Acquisition, HR Business Partners, hiring managers, Compensation & Benefits, Payroll, and regional HR teams to confirm offer details and pre-hire readiness
• Maintaining accurate data and documentation across HR systems (ATS, HRIS, background screening platforms, digital signature tools) and ensuring records are audit-ready
• Identifying routine delays, data discrepancies, or process gaps and resolving or escalating them as appropriate
• Supporting process standardization, documentation, and improvement initiatives related to global offer management and onboarding

Skills

HR operations

Onboarding coordination

Deadline management

Communication skills

Data privacy & compliance

Tools

ATS

HRIS

Background screening tools

Digital signature tools

Microsoft Office

Job description

Aon is hiring a Global Offer Management Specialist to coordinate end-to-end offer and pre-hire activities, turning accepted offers into smooth onboarding experiences for candidates worldwide. This hybrid role allows virtual work and time in our Kraków office, in line with our smart working policy.

You will manage offer activity globally, prepare and issue documentation, coordinate background checks and authorizations, and collaborate with Talent Acquisition, HR Business Partners, and regional