Virtual Assistant - Executive Support (IT Industry) - Hybrid set up

Eastvantage Business Solutions Inc.; Taguig; Hybrid; PHP 700,000 - 1,000,000; Full time

Job summary

Eastvantage Business Solutions Inc. is hiring an Executive Assistant to support the CEO in a fast-growing cyber compliance and security solutions company. You will manage priorities, coordinate with teams and clients, and prepare documents to keep operations running smoothly.

The role requires at least 5 years of senior-level support, exceptional organization, and strong communication skills. You will work on-site in Metro Manila, contributing to strategic initiatives and executive efficiency.

Qualifications

• 5+ years supporting senior leadership or C-level executives.
• Excellent organizational skills with multitasking ability.
• Strong verbal and written communication skills.
• Detail-oriented with proactive problem solving.
• Ability to work independently and make day-to-day decisions.
• Proficient in MS Office, Google Workspace and presentation tools.
• Familiarity with Notion, Asana, or Monday.com for project tracking.
• Experience in tech, cybersecurity, SaaS, or consulting is preferred.

Responsibilities

• Manage CEO's calendar, meetings, travel, and daily priorities.
• Coordinate with internal teams, clients and partners to schedule meetings and follow up.
• Prepare presentations, meeting notes, and reports.
• Screen and manage emails with prioritization.
• Track projects and ensure deadlines and commitments are met.
• Organize leadership meetings, client discussions, and company events.
• Handle travel bookings and expense claims.
• Maintain confidential documents with discretion.
• Support general office coordination and ad hoc projects.

Skills

Executive support

Calendar management

Prioritization

Communication

Independent working

Confidentiality

Tools

Microsoft Office

Google Workspace

Notion

Asana

Monday.com

Job description

We're Hiring: Executive Assistant!

We are looking for a highly organized, detail-oriented, and proactiveExecutive Assistantto support the CEO of a fast-growing cyber compliance and security solutions company. If you thrive in a dynamic environment, excel at managing priorities, and enjoy keeping operations running seamlessly, we'd love to hear from you!

What You’ll Do:

• Manage the CEO's calendar, meetings, travel arrangements, and daily priorities


• Coordinate with internal teams, clients, and external partners to schedule meetings and follow up on action items


• Prepare presentations, meeting notes, reports, and other business documents


• Screen and manage emails, ensuring urgent matters are prioritized and addressed promptly


• Track ongoing projects and help ensure deadlines and commitments are met


• Organize leadership meetings, client discussions, and company events


• Handle travel bookings, expense claims, and other executive administrative tasks


• Maintain confidential documents and sensitive information with professionalism and discretion


• Support general office coordination and assist with ad hoc projects as needed

What We’re Looking For:

• Minimum of 5 years of experience supporting senior leadership, founders, or C-level executives


• Excellent organizational skills with the ability to manage multiple priorities simultaneously


• Strong verbal and written communication skills


• High attention to detail and a proactive approach to problem-solving


• Ability to work independently and confidently make day-to-day decisions


• Proficiency in Microsoft Office, Google Workspace, and presentation tools


• Strong sense of confidentiality and professionalism when handling sensitive information


• Familiarity with project management tools such as Notion, Asana, or Monday.com


• Experience in technology, cybersecurity, SaaS, or consulting companies is preferred

Support the CEO in a fast‑growing cyber compliance firm—manage priorities, streamline operations, and drive seamless executive success.
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