Executive Assistant to CEO (Cybersecurity Firm)

Eastvantage Business Solutions Inc.; Taguig; Hybrid; PHP 500,000 - 800,000; Full time

Job summary

Eastvantage Business Solutions Inc. in the Philippines seeks an Executive Assistant to support the CEO at a fast-growing cyber compliance and security solutions company.

You will manage calendars, coordinate with teams and partners, and help keep operations running smoothly. The role requires strong organizational, communication, and confidentiality skills, with experience supporting senior leaders and proficiency in MS Office and Google Workspace.

Qualifications

• 5+ years of experience supporting senior leadership or C-level executives.
• Strong organizational and prioritization abilities.
• Excellent verbal and written communication.
• Detail-oriented with proactive problem-solving.
• Ability to work independently and make day-to-day decisions.
• Proficiency in Microsoft Office and Google Workspace; strong presentation skills.
• Experience with Notion, Asana, or Monday.com.
• Experience in technology, cybersecurity, SaaS, or consulting preferred.

Responsibilities

• Manage the CEO's calendar, meetings, travel, and daily priorities.
• Coordinate with internal teams, clients, and partners to schedule meetings and follow up on actions.
• Prepare presentations, meeting notes, reports, and other business documents.
• Screen and manage emails, prioritizing urgent matters.
• Track projects and ensure deadlines and commitments are met.
• Organize leadership meetings, client discussions, and company events.
• Handle travel bookings and expense claims.
• Maintain confidential documents with professionalism and discretion.
• Support general office coordination and ad hoc projects.

Skills

Organizational skills

Communication skills

Independent work

Confidentiality

Problem-solving

Multi-tasking

Tools

Microsoft Office

Google Workspace

Presentation tools

Notion

Asana

Monday.com

Job description

We're Hiring: Executive Assistant!

We are looking for a highly organized, detail-oriented, and proactiveExecutive Assistant to support the CEO of a fast-growing cyber compliance and security solutions company. If you thrive in a dynamic environment, excel at managing priorities, and enjoy keeping operations running seamlessly, we'd love to hear from you!

What You'll Do:

• Manage the CEO's calendar, meetings, travel arrangements, and daily priorities
• Coordinate with internal teams, clients, and external partners to schedule meetings and follow up on action items
• Prepare presentations, meeting notes, reports, and other business documents
• Screen and manage emails, ensuring urgent matters are prioritized and addressed promptly
• Track ongoing projects and help ensure deadlines and commitments are met
• Organize leadership meetings, client discussions, and company events
• Handle travel bookings, expense claims, and other executive administrative tasks
• Maintain confidential documents and sensitive information with professionalism and discretion
• Support general office coordination and assist with ad hoc projects as needed

What We're Looking For:

• Minimum of 5 years of experience supporting senior leadership, founders, or C-level executives
• Excellent organizational skills with the ability to manage multiple priorities simultaneously
• Strong verbal and written communication skills
• High attention to detail and a proactive approach to problem-solving
• Ability to work independently and confidently make day-to-day decisions
• Proficiency in Microsoft Office, Google Workspace, and presentation tools
• Strong sense of confidentiality and professionalism when handling sensitive information
• Familiarity with project management tools such as Notion, Asana, or Monday.com
• Experience in technology, cybersecurity, SaaS, or consulting companies is preferred