Fintech Executive Assistant

Eastvantage Business Solutions Inc.; Taguig; Hybrid; PHP 600,000 - 900,000; Full time

Job summary

Eastvantage Business Solutions Inc. in Taguig is seeking an Executive Assistant to support the CEO and leadership team. The role requires high organization, proactive communication, and the ability to manage calendars, travel, and documents with discretion.

You will coordinate with internal teams, clients, and partners, prepare reports and presentations, track projects, and help keep operations running smoothly in a hybrid work environment.

Qualifications

• Minimum of 5 years of experience supporting senior leadership, founders, or C-level executives.
• Excellent organizational and multitasking abilities.
• Strong verbal and written communication skills with a professional demeanor.

Responsibilities

• Manage the CEO's calendar, meetings, travel arrangements, and daily priorities
• Coordinate with internal teams, clients, and external partners to schedule meetings and follow up on action items
• Prepare presentations, meeting notes, reports, and other business documents
• Screen and manage emails, ensuring urgent matters are prioritized and addressed promptly
• Track ongoing projects and help ensure deadlines and commitments are met
• Organize leadership meetings, client discussions, and company events
• Handle travel bookings, expense claims, and other executive administrative tasks
• Maintain confidential documents and sensitive information with professionalism and discretion
• Support general office coordination and assist with ad hoc projects as needed

Skills

Excellent organizational skills

Strong communication

Attention to detail

Problem solving

Time management

Discretion

Independent worker

Tools

Microsoft Office

Google Workspace

Presentation tools

Notion

Asana

Monday.com

Job description

We are looking for a highly organized, detail-oriented, and proactiveExecutive Assistantto support the Executive of a fast-growing cyber compliance and security solutions company. If you thrive in a dynamic environment, excel at managing priorities, and enjoy keeping operations running seamlessly, we'd love to hear from you!

Location:Taguig, Philippines
Work Mode:Work from Office for 3 months, hybrid after
Role:Executive Assistant

What You'll Do:

• Manage the CEO's calendar, meetings, travel arrangements, and daily priorities
• Coordinate with internal teams, clients, and external partners to schedule meetings and follow up on action items
• Prepare presentations, meeting notes, reports, and other business documents
• Screen and manage emails, ensuring urgent matters are prioritized and addressed promptly
• Track ongoing projects and help ensure deadlines and commitments are met
• Organize leadership meetings, client discussions, and company events
• Handle travel bookings, expense claims, and other executive administrative tasks
• Maintain confidential documents and sensitive information with professionalism and discretion
• Support general office coordination and assist with ad hoc projects as needed

What We're Looking For:

• Minimum of 5 years of experience supporting senior leadership, founders, or C-level executives
• Excellent organizational skills with the ability to manage multiple priorities simultaneously
• Strong verbal and written communication skills
• High attention to detail and a proactive approach to problem-solving
• Ability to work independently and confidently make day-to-day decisions
• Proficiency in Microsoft Office, Google Workspace, and presentation tools
• Strong sense of confidentiality and professionalism when handling sensitive information
• Familiarity with project management tools such as Notion, Asana, or Monday.com
• Experience in technology, cybersecurity, SaaS, or consulting companies is preferred