URGENT! Executive Assistant

Eastvantage Business Solutions Inc.; Taguig; Hybrid; PHP 670,000 - 1,004,000; Full time

Job summary

Eastvantage Business Solutions Inc. in Taguig, Philippines, seeks an Executive Assistant to the CEO.

The role emphasizes high organization, proactive prioritization, and seamless operations, with an initial office period and hybrid arrangements after three months. Key duties include calendar and travel management, preparing presentations and reports, coordinating with teams and clients, screen emails, and tracking projects to meet deadlines.

Qualifications

• Minimum of 5 years of experience supporting senior leadership, founders, or C-level executives.
• Excellent organizational skills with the ability to manage multiple priorities.
• Strong verbal and written communication skills.
• High attention to detail and a proactive approach to problem-solving.
• Ability to work independently and make day-to-day decisions confidently.
• Proficiency in Microsoft Office, Google Workspace, and presentation tools.
• Familiarity with project management tools such as Notion, Asana, or Monday.com.
• Experience in technology, cybersecurity, SaaS, or consulting companies is preferred.

Responsibilities

• Manage the CEO's calendar, meetings, travel arrangements, and daily priorities.
• Coordinate with internal teams, clients, and external partners to schedule meetings and follow up on action items.
• Prepare presentations, meeting notes, reports, and other business documents.
• Screen and manage emails, ensuring urgent matters are prioritized and addressed promptly.
• Track ongoing projects and help ensure deadlines and commitments are met.
• Organize leadership meetings, client discussions, and company events.
• Handle travel bookings, expense claims, and other executive administrative tasks.
• Maintain confidential documents and sensitive information with professionalism and discretion.
• Support general office coordination and assist with ad hoc projects as needed.

Skills

Executive support

Calendar management

Communication

Attention to detail

Confidentiality

Independent work

Tools

Microsoft Office

Google Workspace

Notion

Asana

Monday.com

Presentation tools

Job description

We are looking for a highly organized, detail-oriented, and proactiveExecutive Assistantto support the CEO of a fast-growing cyber compliance and security solutions company. If you thrive in a dynamic environment, excel at managing priorities, and enjoy keeping operations running seamlessly, we'd love to hear from you!

Location:Taguig, Philippines
Work Mode:Work from Office for 3 months, hybrid after
Role:Executive Assistant

What You'll Do:

• Manage the CEO's calendar, meetings, travel arrangements, and daily priorities
• Coordinate with internal teams, clients, and external partners to schedule meetings and follow up on action items
• Prepare presentations, meeting notes, reports, and other business documents
• Screen and manage emails, ensuring urgent matters are prioritized and addressed promptly
• Track ongoing projects and help ensure deadlines and commitments are met
• Organize leadership meetings, client discussions, and company events
• Handle travel bookings, expense claims, and other executive administrative tasks
• Maintain confidential documents and sensitive information with professionalism and discretion
• Support general office coordination and assist with ad hoc projects as needed

What We're Looking For:

• Minimum of 5 years of experience supporting senior leadership, founders, or C-level executives
• Excellent organizational skills with the ability to manage multiple priorities simultaneously
• Strong verbal and written communication skills
• High attention to detail and a proactive approach to problem-solving
• Ability to work independently and confidently make day-to-day decisions
• Proficiency in Microsoft Office, Google Workspace, and presentation tools
• Strong sense of confidentiality and professionalism when handling sensitive information
• Familiarity with project management tools such as Notion, Asana, or Monday.com
• Experience in technology, cybersecurity, SaaS, or consulting companies is preferred