Executive Assistant

Scrubbed; San Fernando; Hybrid; PHP 600,000 - 800,000; Full time

Job summary

Scrubbed is seeking an experienced Executive Assistant to support our C-Suite, reporting to the Director of People. This role operates in a hybrid model with a graveyard shift, focusing on enabling executive efficiency and timely decision making across multiple time zones.

Responsibilities include inbox management, calendar coordination, travel planning, and preparation of board meeting materials. The ideal candidate has 5+ years of EA experience, strong communication, and CRM proficiency.

Qualifications

• 5+ years experience as an Executive Assistant supporting a c-level executive, ideally in fast-paced environments.
• Excellent written and verbal communication across functions.
• Proficiency with Google Suite and Microsoft Office.
• Experience with Salesforce.com and CRM/database management.

Responsibilities

• Support the CEO with administrative tasks to enable focus on critical business needs.
• Coordinate meetings across time zones; prepare agendas and materials.
• Manage inbox for CEO and draft responses.
• Update contacts in Salesforce, LinkedIn, Gmail.
• Arrange travel and accommodations; organize meeting logistics.
• Prepare investor/board meeting materials.

Skills

5+ years EA experience

C-Level support

Interpersonal communication

Organizational skills

Ambiguity adaptability

Tools

Google Suite

Microsoft Office

Salesforce.com

Job description

Executive Assistant

Graveyard Shift - Hybrid
Sector Accounting Group, 1 Open position

We are seeking a highly motivated and experienced Executive Assistant tojoin our growing team and support our C-Suite team. We seek a sharp, responsive andreliable person with polished written and verbal communication skills. A person whoanticipates needs, thinks ahead and works back with the goal of creating efficiency forthe CEO and other executives. This person will report to the Director of People.

Responsibilities:

• Support the CEO in administrative needs providing leverage for her to focus oncritical business needs
• Support CEO and Capital Markets function by updating and maintaining contactsin Salesforce, LinkedIn and Gmail
• Work with bank database to assemble special reports and manage pipeline forcapital markets
• Inbox management for CEO, eliminating junk mail, drafting responses,summarizing daily to do
• Manage monthly, quarterly, annual and other periodic meetings required for theCEO to stay on top of key areas of the business
• Collaborate with Executive(s) to book hard-to-schedule meetings, across multipletime zones, with other execs and leaders, distributing email invites for virtualmeetings, and preparing meeting agendas and materials.
• Provide organizational support to the Executive(s). Helping to ensure actionitems, deadlines, and deliverables are completed.
• Provide meeting support and prep to effectively help run both internal andexternal meetings including real-time note taking in collaborative document,researching bios and companies for each meeting
• Coordinates all logistics and materials for investor and board meetings, includingagendas and decks.
• Produce key communications for Executive(s) and team including, presentations,email, and other correspondence.
• Book travel and accommodations, transportation, logistics, develop itinerarieswith meeting details on calendar and in trip document.
• Assist with planning team events and offsites.
• Maintain confidentiality and discretion.
• Submit all expense reports and receipts on behalf of the Executive(s).
• Organize and update Executive(s) electronic files as needed.
• Manage Executive(s) ad-hoc projects.

Qualifications:

• 5+ years experience as an Executive Assistant supporting a c-level executive, ideally at a fast paced environment including finance or fintech.
• Excellent interpersonal and communication skills (written and verbal) acrossdifferent functions
• Proficiency with Google Suite/Microsoft Office Applications (Word, Excel,PowerPoint, G-Suite, , etc.)
• Proficiency with Salesforce.com
• Maintain, update or create databases and/or database information (e.g. files,trackers, etc.).
• Able to anticipate needs, forward thinker, and comfortable with ambiguity.
• Ability to intuitively shift gears quickly as priorities change.
• Strong organizational skills with great attention to detail.
• Proactive approach to managing tasks and responsibilities; excel at anticipatingneeds.
• Excellent follow-through. Ability to keep the pieces moving and not let anythingfall through the cracks.
• Inherently focused on creative approaches to solving operational problemsefficiently.
• Strong adaptability, flexibility and resourcefulness