Executive Virtual Assistant

Global Hola; Manila; On-site; PHP 223,200 - 334,800; Part time

Job summary

A dynamic organization is seeking an Executive Virtual Assistant in the Philippines to support an executive in managing day-to-day business and personal operations. The ideal candidate is highly organized, proactive, and tech-savvy, with strong proficiency in tools like Google Workspace and Microsoft 365. Responsibilities include managing the executive's calendar, coordinating meetings, and assisting with personal administrative tasks. Preference for candidates with a related degree and 2 years of experience in similar roles.

Qualifications

• 2 years of experience as an Executive Assistant, Virtual Assistant, or similar role.
• Strong proficiency in productivity and collaboration tools.
• Professional, reliable, and discreet when handling sensitive information.

Responsibilities

• Manage the executive's calendar and inbox.
• Coordinate meetings and reminders to ensure priorities are met.
• Prepare reports and documentation for recurring processes.

Skills

Proficiency in productivity tools

Excellent written communication

Excellent verbal communication

Organizational skills

Attention to detail

Ability to manage multiple priorities

Proactive work style

Education

Bachelor’s degree in Business Administration or related field

Tools

Google Workspace

Microsoft 365

Notion

ClickUp

Asana

Job description

We’re hiring an Executive Virtual Assistant to support an executive in managing day-to-day business and personal operations. This role is ideal for someone who is highly organized, proactive, and tech-savvy, with the ability to anticipate needs and keep priorities moving forward. You’ll play a key role in streamlining workflows, managing communications, and providing reliable administrative and operational support to help the executive stay focused on high-impact work.

Work Schedule

• Part-time to full-time (20-40 hours per week), depending on business needs and performance
• Monday to Friday
• Schedule aligned with the executive’s business hours (may vary by client)

Responsibilities

• Manage the executive’s calendar and inbox, including scheduling, rescheduling, and drafting professional responses
• Coordinate meetings, appointment, and reminders to ensure priorities are met and deadlines are not missed
• Track tasks, follow-ups, and small projects using project management tools (e.g., Notion, ClickUp, Asana)
• Create, update, and maintain documentation for recurring processes and workflows
• Prepare reports, summaries, and basic presentations as needed
• Conduct online research and compile findings to support business and personal decisions
• Organize files, documents, and records for easy access and reference
• Assist with travel planning, itineraries, confirmations, and expense tracking
• Serve as a point of contact for clients, vendors, partners, or stakeholders when needed
• Support project coordination and help ensure action items are followed through
• Assist with personal administrative tasks such as appointment scheduling, vendor sourcing, and online errands
• Participate in planning or brainstorming sessions to help prioritize initiatives and improve efficiency
• Ensure daily operations run smoothly by anticipating needs and resolving issues proactively

Qualifications

• Bachelor’s degree in Business Administration, Communication, or related field preferred but not required
• 2 years of experience as a Executive Assistant, Virtual Assistant, or in similar administrative or operations role
• Strong proficiency in productivity and collaboration tools (e.g. Google Workspace, Microsoft 365, Notion)
• Excellent written and verbal English communication skills
• Highly organized, proactive, and able to work independently with minimal supervision
• Strong attention to detail and ability to manage multiple priorities
• Professional, reliable, and discreet when handling sensitive information

Computer/laptop

Processor: Intel Core i5 or higher

RAM: 8GB or higher

Storage: 256GB SSD or higher Operating

System: Windows 10 or macOS

Display: 13-inch or larger screen size with a resolution of 1920x1080 or higher

Battery Life: Minimum of 8 hours

Internet

10 Mbps download and 5 Mbps upload

Accessories

Webcam

Noise-canceling headset with mic

Work set-up

Professional/presentable background

Quiet and distraction-free area