Executive Assistant

Tahche Outsourcing Services Inc; Cebu City; On-site; PHP 446,000 - 893,000; Full time

Benefits offered by this job

13th-month pay

Paid Leaves

Personal development and training

Government-mandated benefits (SSS, etc

Job summary

Tahche Outsourcing Services Inc is seeking a highly organized Virtual Executive Assistant to support the US-based CEO of a market research and marketing services firm. This full-time, work-from-home role follows a US shift and requires exceptional communication, discretion, and proactive task handling, with occasional support for the Executive Chairman.

The role emphasizes calendar management, travel coordination, event planning, and administrative duties, with tech support and cross-functional

Qualifications

• Proven experience as a virtual assistant or executive assistant.
• Exceptional organizational and time management skills.
• Capable of working independently in a fast-paced environment.
• Strong proficiency in Microsoft Office; advanced Excel skills.
• Fluent with Google Workspace, Zoom, Slack, and task boards (Trello/Notion/Asana).
• Professionalism, discretion, and ownership mindset.
• Experience supporting a US-based executive is a strong plus.

Responsibilities

• Calendar management for a busy executive calendar.
• Travel research and itinerary planning.
• Event planning for client meetings and offsite activities.
• Drafting emails, preparing meeting materials, and organizing documents.
• Provide basic tech support (calendar/email issues, device setup).
• Handle ad-hoc administrative tasks from invoicing to vendor coordination.

Skills

Virtual assistant experience

Executive support

Organizational skills

Time management

MS Excel / Office

Google Workspace

Zoom

Slack

Trello

Notion

Asana

Ownership / discretion

Tools

Google Workspace

Zoom

Slack

Trello

Notion

Asana

Job description

Our US client is a market research and strategy firm that puts people at the center of design, innovation, and growth. We believe in the value that companies of all shapes and sizes can bring to peoples lives, and it matters to us that they actually do it. The Role we are seeking is a highly organized, proactive, and resourceful Virtual Executive Assistant to support the fast-moving, high-performing CEO of a leading market research and marketing services agency. This is a dynamic, multifaceted role requiring excellent communication skills, discretion, and a "no-task-toosmall" mindset. The VA will serve as the right hand to the CEO, helping streamline daily operations and minimize administrative friction. While the primary focus is supporting the CEO, the role will also include occasional support for the companys Executive Chairman.

This is a full-time role, on a US shift and on a Work-from-home set-up.

If you have the right skill set, this may be your opportunity to enter this fast-growing organization.

Things Youll Do:

• Calendar Management: Schedule, adjust, and proactively manage a busy, ever-changing calendar including internal meetings, external client calls, personal appointments, and events.
• Travel Coordination: Research and book travel (flights, hotels, ground transportation), create itineraries, and ensure seamless travel experiences.
• Event Planning: Reserve restaurants, coordinate logistics for business lunches/dinners, offsites, and client meetings.
• Administrative Support: Draft and organize emails, prepare meeting materials, create agendas, manage digital files and documents.
• Tech/IT Help: Provide basic personal tech support (e.g., device setup coordination, troubleshooting calendar/email sync issues, organizing digital tools).
• Other Administrative Tasks: Take on a range of ad-hoc tasks as needed to keep things running smoothlyfrom invoice follow-ups to online research to vendor coordination.

Qualifications:

• Proven experience as a virtual assistant, executive assistant, or similar role
• Exceptional organizational and time management skills
• Comfortable working independently, with minimal supervision, in a fast-paced environment
• Strong proficiency in Excel and other Microsoft Office applications
• Tech-savvy and fluent with tools like Google Workspace, Zoom, Slack, and task management platforms (e.g., Trello, Notion, Asana)
• Professionalism, discretion, and a strong sense of ownership
• Experience supporting a U.S.-based executive is a strong plus

WHATS IN IT FOR YOU?

• Competitive compensation package and benefits
• Be part of a dynamic US Team
• 13th-month pay
• Paid Leaves, commutable to cash
• Personal development and training opportunities
• We cover Government-mandated benefits (SSS, Phil health, Pag Ibig, Maternity or Paternity leave benefit, Solo Parent Leave, etc.)
• Participate in a variety of activities, including team outings, sports events, and other fun events to foster camaraderie.
• Follow us on our official social media platforms and be updated with the latest news and hirings!