Business Support Specialists

Eastvantage Business Solutions Inc.; Taguig; On-site; PHP 600,000 - 900,000; Full time

Job summary

Eastvantage Business Solutions Inc. is seeking an Executive Assistant to support the CEO in a fast-growing cyber compliance and security solutions environment. You will manage calendars, travel, presentations, reports, and confidential documents with discretion.

The role requires at least 5 years supporting senior leaders, excellent organization, and strong communication. You will work independently, prioritize effectively, and coordinate with internal teams and external partners to keep

Qualifications

• 5+ years of experience supporting senior leadership, founders, or C-level executives.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent verbal and written communication.
• High attention to detail and proactive problem-solving approach.
• Ability to work independently and make day-to-day decisions.
• Confidentiality and professionalism when handling sensitive information.

Responsibilities

• Manage the CEO's calendar, meetings, travel arrangements, and daily priorities.
• Coordinate with internal teams, clients, and partners to schedule meetings and follow up on actions.
• Prepare presentations, meeting notes, reports, and other business documents.
• Screen and manage emails, prioritizing urgent matters.
• Track ongoing projects and help ensure deadlines and commitments are met.
• Organize leadership meetings, client discussions, and company events.
• Handle travel bookings, expense claims, and other executive tasks.
• Maintain confidential documents and sensitive information with discretion.
• Support general office coordination and assist with ad hoc projects as needed.

Skills

Organizational skills

Communication

Attention to detail

Independence

Confidentiality

Proactive problem-solving

PM tools familiarity

Tech industry experience

Tools

Microsoft Office

Google Workspace

Presentation tools

Notion

Asana

Monday.com

Job description

We are looking for a highly organized, detail-oriented, and proactive Executive Assistant to support the CEO of a fast-growing cyber compliance and security solutions company. If you thrive in a dynamic environment, excel at managing priorities, and enjoy keeping operations running seamlessly, we'd love to hear from you!

What You'll Do:

• Manage the CEO's calendar, meetings, travel arrangements, and daily priorities
• Coordinate with internal teams, clients, and external partners to schedule meetings and follow up on action items
• Prepare presentations, meeting notes, reports, and other business documents
• Screen and manage emails, ensuring urgent matters are prioritized and addressed promptly
• Track ongoing projects and help ensure deadlines and commitments are met
• Organize leadership meetings, client discussions, and company events
• Handle travel bookings, expense claims, and other executive administrative tasks
• Maintain confidential documents and sensitive information with professionalism and discretion
• Support general office coordination and assist with ad hoc projects as needed

What We're Looking For:

• Minimum of 5 years of experience supporting senior leadership, founders, or C-level executives
• Excellent organizational skills with the ability to manage multiple priorities simultaneously
• Strong verbal and written communication skills
• High attention to detail and a proactive approach to problem-solving
• Ability to work independently and confidently make day-to-day decisions
• Proficiency in Microsoft Office, Google Workspace, and presentation tools
• Strong sense of confidentiality and professionalism when handling sensitive information
• Familiarity with project management tools such as Notion, Asana, or Monday.com
• Experience in technology, cybersecurity, SaaS, or consulting companies is preferred