Executive Assistant

Eastvantage Business Solutions Inc.; Philippines; Hybrid; PHP 558,000 - 1,004,000; Full time

Job summary

Eastvantage Business Solutions Inc. is seeking an experienced Executive Assistant to support our CEO and senior leadership.

You will manage calendars, coordinate internal and external meetings, and prepare high-quality documents and presentations. The role requires strong organizational and communication skills, discretion with confidential information, and the ability to work across multiple teams in a fast-paced tech environment.

Qualifications

• 5+ years delivering senior/executive support.
• Excellent organization with ability to juggle priorities.
• Strong written and verbal communication.
• Proactive problem-solving with high attention to detail.

Responsibilities

• Manage CEO calendar, meetings, travel arrangements, and daily priorities.
• Coordinate with internal teams, clients, and partners to schedule meetings and track actions.
• Prepare presentations, notes, reports, and business documents.
• Screen and triage emails, prioritizing urgent matters.
• Monitor projects and ensure deadlines are met and commitments followed.
• Support leadership meetings, client discussions, and company events.
• Handle travel bookings, expenses, and other admin tasks.
• Maintain confidential information with professionalism.
• Assist with general office coordination and ad hoc projects.

Skills

Calendar management

Executive support

Communication

Multitasking

Tools

Microsoft Office

Google Workspace

Notion

Asana

Monday.com

Job description

We're Hiring: Executive Assistant - PH!

Ready to support a fast-growing tech company and make a real impact?

Location

Taguig, Philippines

Work Mode

Work from Home and Office

Role

Executive Assistant

What You'll Do:

• Manage the CEO's calendar, meetings, travel arrangements, and daily priorities
• Coordinate with internal teams, clients, and external partners to schedule meetings and follow up on action items
• Prepare presentations, meeting notes, reports, and other business documents
• Screen and manage emails, ensuring urgent matters are prioritized and addressed promptly
• Track ongoing projects and help ensure deadlines and commitments are met
• Organize leadership meetings, client discussions, and company events
• Handle travel bookings, expense claims, and other executive administrative tasks
• Maintain confidential documents and sensitive information with professionalism and discretion
• Support general office coordination and assist with ad hoc projects as needed

What We're Looking For:

• 5 years of experience supporting senior leadership, founders, or C-level executives
• Excellent organizational skills with the ability to manage multiple priorities simultaneously
• Strong verbal and written communication skills
• High attention to detail and a proactive approach to problem-solving
• Ability to work independently and confidently make day-to-day decisions
• Proficiency in Microsoft Office, Google Workspace, and presentation tools
• Strong sense of confidentiality and professionalism when handling sensitive information
• Familiarity with project management tools such as Notion, Asana, or Monday.com
• Experience in financial technology, cybersecurity, SaaS, or consulting companies is a plus