Executive Assistant (Fintech/Saas Experience)

Eastvantage Business Solutions Inc.; Taguig; Hybrid; PHP 600,000 - 900,000; Full time

Job summary

Eastvantage Business Solutions Inc. invites an organized Executive Assistant to support our CEO in a dynamic cyber security and compliance environment. The role focuses on calendar management, travel arrangements, and cross-functional coordination to keep leadership operations efficient.

The candidate will produce presentations and reports, screen emails, and manage deadlines across multiple initiatives. A proactive, discreet professional with strong communication skills will thrive in our

Qualifications

• Minimum of 5 years of experience supporting senior leadership, founders, or C-level executives.
• Excellent organizational skills with the ability to manage multiple priorities simultaneously.
• Strong verbal and written communication skills.
• High attention to detail with a proactive problem-solving approach.
• Ability to work independently and make day-to-day decisions with confidence.
• Proficiency in Microsoft Office, Google Workspace, and presentation tools.
• Familiarity with project management tools such as Notion, Asana, or Monday.com.
• Experience in technology, cybersecurity, SaaS, or consulting sectors preferred.

Responsibilities

• Manage the CEO's calendar, meetings, and travel arrangements.
• Coordinate with internal teams, clients, and external partners to schedule meetings and follow up on actions.
• Prepare presentations, meeting notes, reports, and business documents.
• Screen and manage emails, prioritizing urgent matters.
• Track ongoing projects and ensure deadlines and commitments are met.
• Organize leadership meetings, client discussions, and company events.
• Handle travel bookings, expense claims, and executive tasks.
• Maintain confidential documents and sensitive information with discretion.
• Support general office coordination and ad hoc projects.

Skills

Organizational skills

Multitasking

Communication

Attention to detail

Independent work

Discretion / confidentiality

Decision making

Tools

Microsoft Office

Google Workspace

Notion

Asana

Monday.com

Job description

We are looking for a highly organized, detail-oriented, and proactiveExecutive Assistantto support the Executive of a fast-growing cyber compliance and security solutions company. If you thrive in a dynamic environment, excel at managing priorities, and enjoy keeping operations running seamlessly, we'd love to hear from you!

Location:Taguig, Philippines
Work Mode:Work from Office for 3 months, hybrid after
Role:Executive Assistant

What You'll Do:

• Manage the CEO's calendar, meetings, travel arrangements, and daily priorities
• Coordinate with internal teams, clients, and external partners to schedule meetings and follow up on action items
• Prepare presentations, meeting notes, reports, and other business documents
• Screen and manage emails, ensuring urgent matters are prioritized and addressed promptly
• Track ongoing projects and help ensure deadlines and commitments are met
• Organize leadership meetings, client discussions, and company events
• Handle travel bookings, expense claims, and other executive administrative tasks
• Maintain confidential documents and sensitive information with professionalism and discretion
• Support general office coordination and assist with ad hoc projects as needed

What We're Looking For:

• Minimum of 5 years of experience supporting senior leadership, founders, or C-level executives
• Excellent organizational skills with the ability to manage multiple priorities simultaneously
• Strong verbal and written communication skills
• High attention to detail and a proactive approach to problem-solving
• Ability to work independently and confidently make day-to-day decisions
• Proficiency in Microsoft Office, Google Workspace, and presentation tools
• Strong sense of confidentiality and professionalism when handling sensitive information
• Familiarity with project management tools such as Notion, Asana, or Monday.com
• Experience in technology, cybersecurity, SaaS, or consulting companies is preferred