Executive Assistant to the CEO | URGENT HIRING!

Eastvantage Business Solutions Inc.; Philippines; On-site; PHP 600,000 - 900,000; Full time

Job summary

Eastvantage Business Solutions Inc. in Taguig, Philippines is hiring an Executive Assistant to support our CEO.

The role emphasizes organization, proactive communication, and seamless operations in a fast-growing cyber security and consulting context. The successful applicant will manage calendars, coordinate travel, prepare presentations and reports, screen emails, track projects, and maintain confidential information with discretion.

Qualifications

• Minimum 5 years of experience supporting senior leadership, founders, or C-level executives.
• Excellent organizational skills with the ability to manage multiple priorities.
• Strong verbal and written communication skills.

Responsibilities

• Manage the CEO's calendar, meetings, travel arrangements, and daily priorities.
• Coordinate with internal teams, clients, and external partners to schedule meetings and follow up on action items.
• Prepare presentations, meeting notes, reports, and other business documents.
• Screen and manage emails, ensuring urgent matters are prioritized and addressed promptly.
• Track ongoing projects and help ensure deadlines and commitments are met.
• Organize leadership meetings, client discussions, and company events.
• Handle travel bookings, expense claims, and other executive administrative tasks.
• Maintain confidential documents and sensitive information with professionalism and discretion.
• Support general office coordination and assist with ad hoc projects as needed.

Skills

Calendar management

Travel coordination

Meeting coordination

Document preparation

Email management

Confidentiality

Independent decision making

Communication skills

Notion

Asana

Monday.com

Tools

Microsoft Office

Google Workspace

Microsoft Teams

Job description

We're Hiring: Executive Assistant to the CEO!

We are looking for a highly organized, detail-oriented, and proactive Executive Assistant to support the CEO of a fast-growing cyber compliance and security solutions company. If you thrive in a dynamic environment, excel at managing priorities, and enjoy keeping operations running seamlessly, we'd love to hear from you!

Location: Taguig, Philippines
Work Mode: Work from Office
Role: Executive Assistant

What You'll Do:

• Manage the CEO's calendar, meetings, travel arrangements, and daily priorities
• Coordinate with internal teams, clients, and external partners to schedule meetings and follow up on action items
• Prepare presentations, meeting notes, reports, and other business documents
• Screen and manage emails, ensuring urgent matters are prioritized and addressed promptly
• Track ongoing projects and help ensure deadlines and commitments are met
• Organize leadership meetings, client discussions, and company events
• Handle travel bookings, expense claims, and other executive administrative tasks
• Maintain confidential documents and sensitive information with professionalism and discretion
• Support general office coordination and assist with ad hoc projects as needed

What We're Looking For:

• Minimum of 5 years of experience supporting senior leadership, founders, or C-level executives
• Excellent organizational skills with the ability to manage multiple priorities simultaneously
• Strong verbal and written communication skills
• High attention to detail and a proactive approach to problem-solving
• Ability to work independently and confidently make day-to-day decisions
• Proficiency in Microsoft Office, Google Workspace, and presentation tools
• Strong sense of confidentiality and professionalism when handling sensitive information
• Familiarity with project management tools such as Notion, Asana, or Monday.com
• Experience in technology, cybersecurity, SaaS, or consulting companies is a plus