Trusted Senior Executive Assistant to Founders - Remote

Veta Virtual; Mexico; On-site; PHP 3,498,000 - 5,597,000; Full time

Benefits offered by this job

100% remote work

15 paid vacation days

US holidays observed

Professional home setup guidance

Job summary

Veta Virtual is seeking a Senior Executive Assistant to work directly with the founder and COO. This role goes beyond scheduling, acting as a steady right hand to two executives with intricate calendars, travel, correspondence, and confidential information to manage.

You will organize calendars, coordinate meetings, draft materials, handle travel logistics, manage expense reports, and support cross‑functional projects with discretion and professionalism in a fast‑paced fintech environment.

Qualifications

• Excellent written and verbal communication skills.
• Exceptional organizational and time management abilities.
• Ability to exercise discretion and maintain confidentiality.
• Ability to anticipate needs and follow through independently.

Responsibilities

• Provide daily administrative support to founders and COO.
• Manage complex calendars and coordinate meetings and events.
• Coordinate travel arrangements and itineraries, domestic and international.
• Prepare agendas, notes, and materials; track action items and follow-ups.
• Maintain organized electronic files and executive documentation.
• Communicate effectively with internal teams and external stakeholders.

Skills

Calendar management

Travel coordination

Executive support

Discretion

Tools

Microsoft Office

Job description

Veta Virtual is seeking a Senior Executive Assistant to work directly with the founder and COO. This role goes beyond scheduling, acting as a steady right hand to two executives with intricate calendars, travel, correspondence, and confidential information to manage.

You will organize calendars, coordinate meetings, draft materials, handle travel logistics, manage expense reports, and support cross‑functional projects with discretion and professionalism in a fast‑paced fintech environment.