Remote Executive Assistant | Scheduling & Admin Support

Staff Virtual; Cebu City; Remote; PHP 2,675,000 - 3,822,000; Full time

Benefits offered by this job

HMO day 1 + dependent coverage

Allowances

Attendance bonus

Paid time offs

Company-provided work setup (laptop,…)

Training, career growth, and global ex

Collaborative team culture

Job summary

STAFFVIRTUAL is seeking an organized Executive Assistant to support its client’s daily administrative needs. In this remote role you will manage calendars, organize communications, coordinate meetings, and keep tasks on track.

You will maintain confidential information, prepare reports and presentations, and liaise with clients and team members across time zones. The position offers US-hours shifts and a remote setup.

Qualifications

• Good written and verbal English communication skills.
• Strong organizational skills and attention to detail.
• Familiarity with calendar management, email coordination, and meeting scheduling.
• Basic proficiency in Google Workspace or Microsoft Office.
• Ability to follow instructions, manage priorities, and complete tasks on time.
• Willingness to learn new tools, ask questions, and take initiative.
• Professionalism and discretion when handling confidential information.

Responsibilities

• Manage calendars, schedule meetings, and send reminders.
• Organize emails and draft professional responses as directed.
• Prepare meeting agendas, take notes, and follow up on action items.
• Coordinate with clients and team members regarding schedules, updates, and requirements.
• Update contact information, CRM records, documents, and task trackers.
• Assist with preparing reports, presentations, and other business materials.
• Conduct basic research and support day-to-day administrative tasks.
• Keep files organized and handle confidential information responsibly.

Skills

English communication

Organizational skills

Calendar management

Email coordination

Attention to detail

Initiative

Discretion

Confidentiality

Tools

Google Workspace

Microsoft Office

Job description

STAFFVIRTUAL is seeking an organized Executive Assistant to support its client’s daily administrative needs. In this remote role you will manage calendars, organize communications, coordinate meetings, and keep tasks on track.

You will maintain confidential information, prepare reports and presentations, and liaise with clients and team members across time zones. The position offers US-hours shifts and a remote setup.