Executive Assistant to Founder - Calendar & Ops Master

vamasters, Inc.; Passi; On-site; PHP 420,000 - 720,000; Full time

Job summary

vamasters, Inc. is seeking an experienced Executive Assistant to support a founder and fast-moving leadership team. You will own calendars, inboxes, follow-ups, and task tracking, and communicate directly with senior leadership.

This role requires a proactive, organized, discreet individual who can coordinate with a US-based team asynchronously, maintain high standards of English communication, and help the leadership stay on top of priorities and deadlines.

Qualifications

• Proven experience as an Executive Assistant or in a similar role supporting senior leaders.
• Strong calendar and email management skills (Google Workspace: Gmail, Google Calendar, Google Sheets).
• Excellent organizational skills and the ability to track multiple tasks and deadlines.
• Comfort following up persistently and professionally with internal and external contacts.
• Excellent spoken and written English, with confidence in direct calls with leadership.
• Discerning, self-directed, and steady in follow-through.
• Strong communication skills.

Responsibilities

• Manage and maintain the executive's calendar, scheduling meetings and resolving conflicts.
• Monitor, organize, and reply to emails on the executive's behalf.
• Follow up with team members and external contacts to keep projects and deadlines on track. Maintain and update the task tracker in Google Sheets, including status updates on active proposals and RFPs.
• Coordinate key meetings, prepare agendas, and capture action items.
• Keep documents, files, and shared folders organized and easy to find.
• Flag priorities, risks, and overdue items to the executive before they turn into problems.
• Handle ad hoc administrative requests and support asynchronous tasks independently.
• Build routines and simple processes that lighten the executive's workload over time.

Skills

Executive support

Calendar management

Email management

Organization

English communication

Follow-through

Communication with leadership

Job description

vamasters, Inc. is seeking an experienced Executive Assistant to support a founder and fast-moving leadership team. You will own calendars, inboxes, follow-ups, and task tracking, and communicate directly with senior leadership.

This role requires a proactive, organized, discreet individual who can coordinate with a US-based team asynchronously, maintain high standards of English communication, and help the leadership stay on top of priorities and deadlines.