Executive Virtual Assistant

Tavor Perry; Tayabas; Remote; PHP 480,000 - 720,000; Full time

Job summary

Tavor Perry is seeking an experienced Executive Assistant to support the founder and leadership team. You will manage calendars, inboxes, follow-ups, and task tracking to ensure nothing slips through the cracks.

The role requires proactive communication with senior leadership and a detail-oriented, organized approach, especially while working remotely. Ideal candidates have proven EA experience, strong Google Workspace skills, and the ability to coordinate multiple projects with cross-functional

Qualifications

• Proven experience as an Executive Assistant or in a similar role supporting senior leaders.
• Strong calendar and email management in Google Workspace (Gmail, Calendar, Sheets).
• Excellent organizational skills with ability to track multiple tasks and deadlines.
• Excellent spoken and written English with confidence on direct calls with leadership.
• Detail-oriented, calm under pressure, and self-motivated when working remotely.

Responsibilities

• Maintain executive calendar; schedule meetings and resolve conflicts.
• Monitor inbox and reply on behalf of the executive.
• Coordinate key meetings, prepare agendas, and capture action items.
• Keep the task tracker in Google Sheets up to date with statuses on active proposals and RFPs.
• Raise priorities and risks with the executive before they become problems.
• Support ad hoc administrative requests and asynchronous tasks independently.

Skills

EA experience

Google Workspace

Organizational skills

Communication skills

English fluency

Remote work

Tools

Asana

ClickUp

Notion

Trello

Job description

Job Summary:

Leadership moves quickest when someone has the details under control, and an experienced Executive Assistant will be that someone for our founder and our fast-moving leadership team. You will own calendars, inboxes, follow-ups, and task tracking so that nothing slips through the cracks. An organized, proactive candidate who communicates comfortably and directly with senior leadership is the ideal fit.

Key Responsibilities:

• - Keep the executive's calendar in order, scheduling meetings and resolving conflicts
• - Monitor and sort the executive's inbox, and reply to emails on their behalf
• - Check in with team members and external contacts so projects and deadlines stay on track
• - Keep the task tracker in Google Sheets up to date, including status updates on active proposals and RFPs
• - Coordinate key meetings, prepare agendas, and capture action items
• - Keep documents, files, and shared folders organized and easy to find
• - Raise priorities, risks, and overdue items with the executive before they become problems
• - Take on ad hoc administrative requests and support asynchronous tasks independently
• - Build routines and simple processes that lighten the executive's workload over time

Mandatory Skills:

• - Proven experience as an Executive Assistant or in a similar role supporting senior leaders
• - Strong calendar and email management skills (Google Workspace: Gmail, Google Calendar, Google Sheets)
• - Excellent organizational skills and the ability to track multiple tasks and deadlines
• - Comfortable following up persistently and professionally with internal and external contacts
• - Excellent spoken and written English, with confidence on direct calls with leadership
• - Alert to detail, steady under pressure, and self-propelled when working remotely
• - Strong communication skills

Preferred Skills:

• - Experience supporting a founder or executive at a startup or fast-growing company
• - Familiarity with RFP, proposal, or bid coordination
• - Experience with task management tools such as Asana, ClickUp, Notion, or Trello
• - Comfortable when several projects overlap, giving each one its due attention
• - Prior experience working asynchronously with a US-based team
• - A proactive mindset that anticipates needs instead of waiting for instructions

Why Join Us:

Take on a high-trust role working directly with company leadership at an exciting stage of growth. You will be a key part of a small, driven team, with room to expand your responsibilities as the company grows. If you enjoy keeping things organized and making a real difference behind the scenes, we would love to meet you.