Executive Virtual Assistant

A+ Virtual Pro Solutions; Metro Manila; Remote; PHP 240,000 - 480,000; Full time

Job summary

A+ Virtual Pro Solutions is seeking a highly organized Virtual Executive Assistant to support a client remotely. You will manage day-to-day scheduling, emails, and essential operations for a senior leader in a fast-paced, remote environment.

Ideal candidates have proven VA/EA experience, strong calendar skills across time zones, and excellent English communication. You will handle expense reports, executive documentation, and be comfortable learning new tools while maintaining attention to

Qualifications

• Proven experience as a Virtual Assistant, Executive Assistant, or in a similar administrative support role
• Strong calendar and diary management skills with experience supporting senior leadership
• Excellent written and verbal English communication skills, with confidence handling calls professionally
• Demonstrated ability to manage expense reports, correspondence, and executive documentation
• Proficient in Microsoft Office Suite and Google Workspace; comfortable learning new tools quickly
• Highly organized, detail‑oriented, and able to work independently with minimal supervision
• Reliable home office setup with a stable internet connection

Responsibilities

• Manage the executive’s daily calendar, including scheduling meetings, appointments, and coordinating across time zones
• Prepare, track, and reconcile expense reports accurately and on time
• Handle email correspondence, document preparation, and digital filing on behalf of the executive
• Anticipate the executive’s needs and proactively prepare materials, reminders, and follow‑ups
• Coordinate with internal team members and external contacts to ensure smooth daily operations
• Take inbound calls and make outbound calls as needed to support scheduling and client coordination
• Manage multiple priorities simultaneously while maintaining a high standard of accuracy and professionalism
• Support additional operational and administrative tasks as directed

Skills

VA/EA experience

Calendar management

English communication

Expense reports handling

Remote work self-motivation

Tools

Microsoft Office

Google Workspace

Job description

We are hiring a Virtual Executive Assistant to join our team on a work-from-home basis. You will be assigned to support a client directly, providing hands‑on assistance with their day-to‑day schedule, operations, and administrative needs. This is an ideal role for someone who is highly organized, proactive, and comfortable working closely with senior leadership in a fast‑paced remote environment.

What You Will Do

• Manage the executive’s daily calendar, including scheduling meetings, appointments, and coordinating across time zones
• Prepare, track, and reconcile expense reports accurately and on time
• Handle email correspondence, document preparation, and digital filing on behalf of the executive
• Anticipate the executive’s needs and proactively prepare materials, reminders, and follow‑ups
• Coordinate with internal team members and external contacts to ensure smooth daily operations
• Take inbound calls and make outbound calls as needed to support scheduling and client coordination
• Manage multiple priorities simultaneously while maintaining a high standard of accuracy and professionalism
• Support additional operational and administrative tasks as directed
  

What We Are Looking For

• Proven experience as a Virtual Assistant, Executive Assistant, or in a similar administrative support role
• Strong calendar and diary management skills with experience supporting senior leadership
• Excellent written and verbal English communication skills, with confidence handling calls professionally
• Demonstrated ability to manage expense reports, correspondence, and executive documentation
• Proficient in Microsoft Office Suite and Google Workspace; comfortable learning new tools quickly
• Highly organized, detail‑oriented, and able to work independently with minimal supervision
• Reliable home office setup with a stable internet connection
  

Nice to Have

• Experience supporting a US‑based or international executive remotely
• Background in customer service or sales in an international account
• Familiarity with scheduling tools such as Calendly, Google Calendar, or similar platforms