Senior Executive Assistant & Project Operations (Remote)

d2B; Central Visayas; Remote; PHP 947,000 - 1,134,000; Full time

Job summary

d2B is seeking an experienced Executive Assistant to support the Founder across two veterinary-focused companies. The role emphasizes proactive project management, operational coordination, and high-level administrative support to reduce the Founder’s workload.

You will manage cross-company tasks, track deadlines, and implement clearer workflows while liaising with external partners and internal teams. A remote, UK-hours-friendly arrangement is offered, with an autonomous, problem-solving

Qualifications

• Proven Senior EA / Project Coordination Experience: Demonstrated track record supporting busy founders/executives across multiple projects or entities.
• Strong Operational Follow-Through: High personal accountability with the ability to manage multiple moving parts and deadlines.
• Autonomous Judgment: High emotional intelligence and capability to make day-to-day decisions without micromanagement.
• Executive-Level English: Flawless spoken and written communication for UK stakeholders and veterinary professionals.
• Remote Workspace Discipline: History of productive, self-directed delivery in a remote home-office aligned to UK working hours.

Responsibilities

• Cross-Business Task Coordination: Oversee ongoing tasks and strategic projects across both entities.
• Deadline Tracking & Delivery: Monitor timelines and milestones to ensure on-schedule delivery.
• Internal Team Accountability: Follow up with team members to meet priorities and remove bottlenecks.
• Process & Workflow Improvement: Identify friction points and implement structured daily workflows.
• Founder Workload Offloading: Take ownership of admin tasks and communications to free the Founder’s bandwidth.
• Stakeholder Coordination: Liaise with external partners, clients, and contractors with professionalism.

Skills

Senior EA

Project Coordination

Operational Follow-Through

Autonomous Judgment

Executive English

Remote Work Discipline

Tools

ClickUp

Asana

monday.com

Trello

Google Workspace

Microsoft 365

Job description

d2B is seeking an experienced Executive Assistant to support the Founder across two veterinary-focused companies. The role emphasizes proactive project management, operational coordination, and high-level administrative support to reduce the Founder’s workload.

You will manage cross-company tasks, track deadlines, and implement clearer workflows while liaising with external partners and internal teams. A remote, UK-hours-friendly arrangement is offered, with an autonomous, problem-solving