Remote Executive Assistant & Project Coordinator

Virtual Assist; Philippines; Remote; PHP 420,000 - 620,000; Full time

Benefits offered by this job

Paid training

Work from home

Job summary

Virtual Assist is seeking an organized, proactive Executive Assistant to support company leadership with administrative, scheduling, recruitment, and project management tasks.

The ideal candidate will thrive in a fast-paced remote environment, excel at English communication, manage multiple projects, and help streamline processes across teams using tools like Asana, Google Workspace, and CRM systems.

Qualifications

• 2–3 years in executive/virtual assistant or similar role.
• Excellent written and verbal English.
• Strong scheduling and calendar management.
• Experience with recruitment coordination a plus.
• Proficient in Google Workspace and PM tools.
• Able to manage multiple projects and deadlines.
• Discretion and confidentiality.

Responsibilities

• Manage executive calendars and appointments.
• Schedule meetings with multiple parties.
• Send confirmations, reminders, and invitations.
• Coordinate internal and external meetings.
• Assist with recruitment: review applicants and coordinate interviews.
• Create and post job openings.
• Maintain candidate records and recruitment activity.
• Support project management: track tasks and statuses.
• Maintain PM tools like Asana, Trello, Notion.
• Prepare reports, documents, and presentations.
• Organize emails, files, and communications.
• CRM updates and lead tracking.
• Assist with admin initiatives and process improvement.
• Proactively identify tasks and communicate to leadership.

Skills

Calendar management

Scheduling

Recruitment coordination

Project coordination

Google Workspace

PM tools

CRM familiarity

Executive communication

Attention to detail

Independent work

Tools

Asana

ClickUp

Trello

Monday.com

Notion

Google Docs

Google Sheets

Gmail

CRM software

Job description

Virtual Assist is seeking an organized, proactive Executive Assistant to support company leadership with administrative, scheduling, recruitment, and project management tasks.

The ideal candidate will thrive in a fast-paced remote environment, excel at English communication, manage multiple projects, and help streamline processes across teams using tools like Asana, Google Workspace, and CRM systems.