Remote Executive Assistant & Operations Partner

vamasters, Inc.; Palayan; Remote; PHP 350,000 - 700,000; Full time

Job summary

vamasters, Inc. is seeking an experienced Executive Assistant to act as a trusted right-hand partner to the founder and CEO. You will manage the executive calendar, inbox, and recruitment, while coordinating virtual assistants and overseeing documentation and marketing activities.

Initially, you will shadow the CEO to learn the workload and working style, then document processes and gradually assume recurring administrative tasks to enable growth. Excellent English communication is essential.

Qualifications

• Proven experience providing executive support to a CEO, founder, or entrepreneur.
• Strong calendar, inbox, and task management skills.
• Experience coordinating virtual assistants and multiple projects.
• Experience documenting processes and improving workflows.
• Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint).
• Working knowledge of GoHighLevel (GHL).
• Confidence using AI tools in daily work.
• Excellent written and spoken English communication.
• Proactive, with the ability to anticipate needs.
• Strong problem-solving and decision-making skills.
• Comfortable juggling several priorities in a remote setup.

Responsibilities

• Run the executive calendar and inbox, including scheduling and meeting preparation
• Coordinate virtual assistants and team members, check on assigned work, and monitor deadlines
• Manage client communications, including satisfaction check-ins and follow-ups
• Support recruitment by booking interviews and liaising with candidates
• Coordinate social media and marketing activities with the team
• Research podcast, PR, and partnership opportunities and handle the outreach
• Oversee project tracking, reporting, and documentation
• Document existing processes based on the CEO's instructions and recommend workflow improvements
• Look after personal administrative tasks such as appointments, travel arrangements, and reservations

Skills

Executive support to CEO

Calendar management

Inbox management

Coordinate virtual assistants

Process documentation

Microsoft 365

GoHighLevel

AI tools (ChatGPT/Claude)

Project management

English communication

Proactive problem solving

Multi-tasking

Remote work readiness

Trustworthy

Tools

GoHighLevel

WhatsApp

Canva

Microsoft 365

Job description

vamasters, Inc. is seeking an experienced Executive Assistant to act as a trusted right-hand partner to the founder and CEO. You will manage the executive calendar, inbox, and recruitment, while coordinating virtual assistants and overseeing documentation and marketing activities.

Initially, you will shadow the CEO to learn the workload and working style, then document processes and gradually assume recurring administrative tasks to enable growth. Excellent English communication is essential.