Strategic Executive Operations Assistant (Remote)

Apply; Hinoba-an; On-site; PHP 698,000 - 1,048,000; Full time

Job summary

Apply is seeking an Executive Operations Assistant to support the CEO across two clinic locations from a remote setup in the Philippines. The role emphasizes workflow management, SOP development, and cross-functional coordination to keep day-to-day operations running smoothly.

The ideal candidate will have 3+ years in executive or operations support, exceptional attention to detail, and strong English communication.

Qualifications

• 3+ years in EA or ops supporting C-suite, multi-unit or US healthcare aesthetics.
• Detail-oriented with zero-tolerance for financial data errors.
• Strong problem-solving and prioritization under shifting requirements.
• Fluent, professional English communication with external providers.
• Discretion with highly sensitive data including payroll and confidential records.

Responsibilities

• Executive inbox governance: triage, draft responses, and prioritize inquiries.
• Calendar management: align internal schedules and high-level meetings.
• Operational alignment: daily/weekly CEO briefings and task tracking.
• SOP documentation: develop and maintain 15–20 SOPs to improve efficiency.
• Payroll preparation and vendor invoicing workflows; verify and document entries.
• Inventory monitoring and vendor coordination; liaise with external accountants and service partners.

Skills

Attention to detail

Problem solving

Communication

Discretion

Tools

Google Workspace

Microsoft Outlook

Slack

LastPass

Inventory software

Job description

Apply is seeking an Executive Operations Assistant to support the CEO across two clinic locations from a remote setup in the Philippines. The role emphasizes workflow management, SOP development, and cross-functional coordination to keep day-to-day operations running smoothly.

The ideal candidate will have 3+ years in executive or operations support, exceptional attention to detail, and strong English communication.