Executive Operations Partner for Rapid Growth (Remote)

Agent; Philippines; On-site; PHP 698,000 - 1,046,000; Full time

Job summary

Agent is seeking an Executive Operations Assistant in a fully remote role. The successful candidate will support the CEO with executive tasks, payroll administration, vendor coordination, and operations projects across a multi-location setup.

Strong attention to detail and proactive communication are essential. You will manage calendars, emails, and SOP documentation while coordinating with internal teams and external partners to ensure timely delivery and accurate records.

Qualifications

• 3+ years of experience in an Executive Assistant, Virtual Assistant, Operations Assistant, Operations Coordinator, or similar role.
• Experience supporting a C-suite executive, business owner, multi-location operation, or fast-growing company.
• Excellent written and verbal English communication skills.
• Strong organizational skills with the ability to manage multiple priorities and shifting deadlines.
• Comfortable communicating with external vendors, accountants, and service providers.
• Demonstrated ability to handle confidential information with discretion.
• Proactive, detail-oriented, and adaptable across tasks including payroll and admin processes.

Responsibilities

• Manage the CEO's inbox, calendar, and drafting responses.
• Coordinate day-to-day admin across clinic locations and vendors.
• Track projects, deadlines, and deliverables to ensure follow-through.
• Support special projects, operational research and SOP development.
• Prepare payroll-related documentation and verify timecard information.
• Coordinate with external accountants and service providers as needed.
• Organize documents and maintain standardized processes across the business.

Skills

3+ years experience

Executive support

C-suite support

English communication

Prioritize & multitask

Discretion with confidential info

Tools

Google Workspace

Microsoft Outlook

Slack/Microsoft Teams

Payroll software

Cloud-based docs

Inventory systems

LastPass

AI productivity tools

Job description

Agent is seeking an Executive Operations Assistant in a fully remote role. The successful candidate will support the CEO with executive tasks, payroll administration, vendor coordination, and operations projects across a multi-location setup.

Strong attention to detail and proactive communication are essential. You will manage calendars, emails, and SOP documentation while coordinating with internal teams and external partners to ensure timely delivery and accurate records.