Strategic Executive Assistant — Remote (Philippines)

TOA Global; Pampanga; On-site; PHP 357,000 - 491,000; Full time

Benefits offered by this job

21 Total Annual Leave

HMO

Life Insurance

Day Shift

Remote work

Job summary

TOA Global is recruiting an Intermediate Executive Assistant to provide high-level administrative support to executive leadership. This role is fully remote in the Philippines, with a daytime schedule and a 7:00 AM–4:00 PM PHT shift, reporting to Australian practice leadership.

You will draft engagements, handle AML/KYC verifications, prepare corporate structures, and support invoicing workflows. You will manage confidential communications, maintain client databases, and ensure compliance with

Qualifications

• 3–5 years of solid administration experience in Australian public practice, accounting, or legal firm.
• Familiarity with Australian practice management and statutory platforms (APS, ASIC Portal, NowInfinity).
• Strong English written and verbal communication; high discretion and confidentiality.

Responsibilities

• Draft, format, and prepare executive letters, reports, agendas, board packs, presentations, and complex structures.
• Assist with AML/KYC verifications, property/title searches, draft Engagement Letters, and CPD registers.
• Dispatch invoices and account statements, locate billings, and assist with monthly fee cycles.
• Collate client records from Document Management Systems and maintain database hygiene.

Skills

Executive administration

Discretion & confidentiality

Communications (English)

Attention to detail

Tools

APS

ASIC Portal

NowInfinity

MS Office

Job description

TOA Global is recruiting an Intermediate Executive Assistant to provide high-level administrative support to executive leadership. This role is fully remote in the Philippines, with a daytime schedule and a 7:00 AM–4:00 PM PHT shift, reporting to Australian practice leadership.

You will draft engagements, handle AML/KYC verifications, prepare corporate structures, and support invoicing workflows. You will manage confidential communications, maintain client databases, and ensure compliance with