Remote Operations & Executive Support Coordinator

Outsourced; Philippines; On-site; PHP 480,000 - 720,000; Full time

Job summary

Outsourced in the Philippines is seeking a highly organized Business Operations Coordinator & Executive Support professional to join a growing professional services business and support day-to-day operations, executive priorities, and continuous improvement initiatives.

This role blends operations, client and project support, and high-level calendar management, with opportunities to grow into greater responsibility while collaborating with senior leadership.

Qualifications

• Highly organized, detail-oriented, and dependable.
• Proactive and able to work independently.
• Comfortable managing multiple priorities.
• Strong written and verbal communication.
• Able to take ownership and solve problems independently.
• Adaptable and comfortable learning new systems and technologies.
• Committed to producing consistently high-quality work.

Responsibilities

• Coordinate daily business operations and administrative activities.
• Maintain and improve internal processes, templates, and documentation.
• Support business projects and continuous improvement initiatives.
• Manage workflows, priorities, and deadlines to ensure smooth day-to-day operations.
• Identify opportunities to improve efficiency and streamline internal processes.
• Coordinate client onboarding and engagement documentation.
• Maintain accurate client records and business documentation.
• Support compliance-related administrative requirements and internal processes.
• Assist with workflow management and deadline tracking.
• Help deliver a professional and seamless client experience.
• Provide direct support to senior leadership with scheduling and calendar management.
• Prepare presentations, reports, and business correspondence.
• Coordinate meeting preparation and follow-up action items.
• Support leadership with administrative and operational priorities as required.
• Work across multiple modern business systems and digital platforms.
• Utilize tools related to document management, workflow management, CRM systems, and digital collaboration platforms.
• Learn and adapt quickly to new technologies and business systems.
• Help identify opportunities to improve system efficiency and optimize workflows.

Skills

Highly organized

Detail oriented

Proactive

Independent worker

Excellent communication

Problem solving

Multi-tasking

Adaptable

Tools

CRM systems

Workflow tools

Document management platforms

Job description

Outsourced in the Philippines is seeking a highly organized Business Operations Coordinator & Executive Support professional to join a growing professional services business and support day-to-day operations, executive priorities, and continuous improvement initiatives.

This role blends operations, client and project support, and high-level calendar management, with opportunities to grow into greater responsibility while collaborating with senior leadership.