Strategic Executive Assistant to CEO (Remote)

Outsource Access, Inc.; Cagayan de Oro; On-site; PHP 600,000 - 800,000; Full time

Benefits offered by this job

Health & Wellness coverage

Group Life Insurance

Paid leave credits

Overtime pay

Night differential

13th month pay

Virtual Credit Line

ReadyCash

Job summary

Outsource Access, Inc. is seeking an Executive Assistant (Right Hand to the CEO) for a fully remote role.

You will manage high-velocity workflows, internal and external communications, and shifting priorities to keep leadership focused on strategic initiatives. The ideal candidate has 3–5+ years supporting CEOs or senior executives, excels at calendar and inbox management, and can build systems and playbooks.

Qualifications

• 3–5+ years of experience supporting CEOs, founders, or senior executives in dynamic environments.
• Advanced skill level in Microsoft Office Suite, Outlook, Teams, and project management tools (ClickUp, Asana, Notion).
• Hands-on use of task/project management platforms and the ability to enforce structure.
• Excellent written and verbal communication — ability to craft clear, concise messaging on behalf of leadership.
• Autonomy, resourcefulness, adaptability, and rigorous attention to detail.

Responsibilities

• Inbox & Task Triage: Handle high volumes of email, DMs, and task requests — triage, prioritize, and act without dropping any items.
• Proactive Prep: Stay ahead of leadership by prepping materials, reminders, and context before meetings.
• Calendar Mastery: Maintain a constantly changing calendar with frequent adjustments.
• Actionable Synthesis: Translate scattered communications into focused action plans.
• Operational Structure: Develop and maintain systems, checklists, templates, and playbooks to reduce chaos.
• Gatekeeping: Manage access to internal teams, clients, partners, and external stakeholders.
• Drafting & Editing: Draft, proof, and refine professional emails, decks, briefings.
• Loop Closure: Track and close open loops across teams and projects.
• Record Keeping: Keep meticulous meeting and decision records.
• Pipeline Management: Manage task pipelines and dependencies; ensure deadlines.
• Meeting Facilitation: Capture notes and ensure execution of action items.
• Problem Solving: Identify obstacles and propose solutions.
• Travel & Event Logistics: Plan travel logistics and prep research.

Skills

Inbox management

Calendar management

Communication

Autonomy

Critical thinking

Tools

Microsoft Office Suite

Outlook

Teams

ClickUp

Asana

Notion

Job description

Outsource Access, Inc. is seeking an Executive Assistant (Right Hand to the CEO) for a fully remote role.

You will manage high-velocity workflows, internal and external communications, and shifting priorities to keep leadership focused on strategic initiatives. The ideal candidate has 3–5+ years supporting CEOs or senior executives, excels at calendar and inbox management, and can build systems and playbooks.