Site HR and Admin Specialist

Advance Beyond International Consulting Inc.; Makati; On-site; PHP 360,000 - 600,000; Full time

Job summary

Advance Beyond International Consulting Inc. seeks a Site HR & Administration Specialist to manage employee matters at multiple project sites across the Philippines.

The role is on‑site with relocation between locations, reporting to HR/PM, and handling dormitories, attendance, and communications with management.

Qualifications

• Bachelor's degree in HR, psychology, business administration or related field.
• Minimum 3 years of HR administration, employee relations or workforce management.
• Experience handling large workforces and staff accommodations preferred.
• Knowledge of Philippine labor standards, attendance, overtime, and leave administration.
• Ability to handle concerns, conflicts, and discipline with minimal supervision.

Responsibilities

• Serve as primary HR/administrative rep at project sites.
• Maintain records, attendance, leave, overtime, and documentation.
• Monitor discipline, performance, and policy compliance with supervisors.
• Prepare HR/administrative reports daily, weekly, monthly.
• Manage employee dormitories and accommodations, including rules and upkeep.
• Coordinate deployment, transfers, and site-to-site turnover.

Skills

Leadership

Communication

Interpersonal skills

Problem solving

Education

Bachelor's degree in Human Resource Management, Psychology, Business Administration, Office Administration, or a related field

Tools

Microsoft Excel

Microsoft Word

Job description

Site HR & Administration Specialist

Employment Type: Full-Time / Regular Employment
Work Assignment: Various Company Project Sites Across the Philippines
Reporting To: HR Management / Project Management
Work Arrangement: On-Site, with willingness to relocate or transfer between project locations

Job Summary:

We are looking for an experienced, mature, and responsible Site HR & Administration Specialist to manage employee-related matters, staff accommodations, and daily administrative operations at our company's project sites.

The successful candidate will be directly employed by the company on a long-term basis. This is not a project-based position. Upon completion of an assigned project, the employee may be transferred to another company project location according to operational requirements.

The role involves managing a predominantly workforce, overseeing employee dormitories, monitoring attendance and overtime, handling employee relations, and maintaining effective communication between site employees and company management.

We are seeking a hands‑on HR and administrative professional with strong people‑management skills, sound judgment, and proven experience in handling workforce‑related concerns independently.

Key Responsibilities:

1. Site Human Resource Management

• Serve as the primary HR and administrative representative at assigned project sites.
• Maintain employee records, deployment details, attendance, leave, overtime, and employment documentation.
• Monitor employee discipline, conduct, and performance in coordination with supervisors.
• Implement company policies, procedures, and employee management standards.

2. Attendance and Performance Monitoring

• Monitor daily attendance, absences, tardiness, leave, overtime, and work schedules.
• Verify timekeeping and overtime records for accurate payroll processing.
• Monitor employee performance and address attendance or work‑related concerns.
• Prepare regular attendance, overtime, leave, and performance reports.

3. Employee Dormitory and Accommodation Management

• Manage employee accommodations, including room assignments, occupancy, and check‑in/check‑out records.
• Enforce dormitory rules, cleanliness, safety, and proper use of company facilities.
• Coordinate maintenance, repairs, utilities, inspections, and employee accommodation concerns.
• Maintain a safe, organized, and disciplined living environment.

4. Employee Relations and Conflict Resolution

• Act as the main communication link between employees, supervisors, HR, and management.
• Handle employee complaints, workplace conflicts, misunderstandings, and dormitory disputes.
• Assist with employee counseling, grievance handling, and disciplinary procedures.
• Escalate serious concerns to HR Management for appropriate action.

5. Site Administration and Reporting

• Prepare daily, weekly, and monthly HR and administrative reports.
• Maintain organized employee records, incident reports, and administrative documents.
• Report attendance, overtime, leave, performance concerns, and dormitory occupancy.
• Assist with employee onboarding, offboarding, transfers, and deployment arrangements.

6. Multi-Project Deployment and Coordination

• Willing to be assigned to various project sites throughout the Philippines.
• Coordinate employee mobilization, demobilization, transfers, and accommodation arrangements.
• Ensure proper turnover of employee records and HR‑related concerns between project sites.
• Maintain consistent HR and administrative operations across assigned locations.

Qualifications:

• Bachelor's degree in Human Resource Management, Psychology, Business Administration, Office Administration, or a related field.
• At least 3 years of relevant experience in HR administration, employee relations, or workforce management.
• Experience handling large workforces, employee dormitories, or staff accommodations is highly preferred.
• Knowledgeable in Philippine labor standards, attendance and timekeeping, overtime, leave administration, and disciplinary procedures.
• Proven ability to handle employee concerns, workplace conflicts, and workforce discipline.
• Strong leadership, communication, interpersonal, and problem‑solving skills.
• Proficient in Microsoft Office applications, particularly Excel and Word, and HR reporting.
• Capable of working independently with minimal supervision and managing day‑to‑day site operations.
• Willing to work on‑site, relocate when necessary, and travel or accept assignments across various project locations in the Philippines.
• Physically and professionally capable of conducting site visits, accommodation inspections, and daily workforce coordination.

NOTE:

We need an experienced and dependable HR and administrative specialsit who can independently handle day‑to‑day employee matters at a project site.

The ideal candidate should be confident in dealing with a predominantly workforce, capable of managing employee accommodations, experienced in resolving conflicts, and comfortable working in provincial locations.

This is a long-term company position with assignments across multiple project sites, not a temporary position tied to a singlular project.