Project HR

CKI BUILDERS & ENGINEERING SERVICES; Metro Manila; On-site; PHP 167,000 - 301,000; Full time

Job summary

CKI BUILDERS & ENGINEERING SERVICES is seeking a Site HR / Project HR professional to oversee site administration, manpower monitoring, and proper documentation for work at project sites in the Philippines. The role requires coordinating with the PMT and HR and Admin department to ensure compliance with company policies and procedures.

The ideal candidate will manage attendance, timekeeping, recruitment support, and incident reporting while maintaining accurate worker records and ensuring timely

Qualifications

• College graduate, at least college level, or vocational graduate.
• At least two years of work-related experience.
• Construction industry experience is an advantage.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office applications.
• Willing to be assigned to project sites.

Responsibilities

• Site Administration: maintain and organize site records, reports, and documents.
• Manpower Monitoring: track attendance, tardiness, overtime, and deployment; assist in timekeeping and recruitment.
• Documentation and Reporting: prepare and submit daily, weekly, monthly reports.
• Policy Implementation: ensure compliance with policies and site rules; prepare Incident Reports when necessary.
• Records Management: maintain accurate records of workers, site assignments, attendance, and documents.
• Accountability and Compliance: report discrepancies and violations; file Incident Reports as needed.
• Administrative Support: perform other site-related admin functions as assigned by management.

Skills

Communication skills

Interpersonal skills

Organizational skills

Time management

Confidentiality

Detail-oriented

Microsoft Office

Willing to be assigned to project site

Education

College/tech/vocational graduate

Job description

Site HR / Project HR

Department: HR and Administration

Work Location: Project Site

Reports To: Project Manager / HR and Admin Department

I. Job Objective

To ensure effective site administration, accurate manpower monitoring, proper documentation, and strict compliance with company policies and procedures in coordination with the HR and Admin Department and the Project Management Team (PMT).

II. Key Responsibilities

1. Site Administration
   • Maintain and organize site records, reports, and administrative documents.
   • Process requests for payments, barracks rentals, and utilities.
   • Monitor barracks and staff house conditions and requirements.
2. Manpower Monitoring
   • Monitor daily attendance, tardiness, absences, overtime, and actual manpower deployment.
   • Assist in timekeeping and site recruitment activities.
3. Documentation and Reporting
   • Prepare and submit daily, weekly, and monthly reports within the prescribed deadlines.
4. Policy Implementation
   • Ensure that workers and site personnel comply with company policies, procedures, and established site rules.
   • Prepare Incident Reports (IRs) when necessary.
5. Records Management
   • Maintain accurate and updated records of workers, site assignments, attendance, and other employment-related documents.
6. Accountability and Compliance
   • Identify and report discrepancies, irregularities, and violations to the appropriate supervisor.
   • Prepare and submit Incident Reports (IRs) to the HR Department when necessary.
7. Administrative Support
   • Perform other site-related administrative functions as assigned by management.

III. Required Qualities

• Assertiveness and Confidence – Confident in implementing company policies, with proper self-representation and presentability in terms of appearance.
• Organization and Attention to Detail – Highly organized and detail-oriented.
• Honesty, Reliability, and Accountability – Demonstrates dependability, responsiveness, and consistent attendance.
• Policy Compliance – Strictly follows established procedures and observes prescribed processes.
• Professionalism and Assertiveness – Maintains professionalism and firmness when dealing with workers and management.
• Confidentiality – Capable of maintaining the confidentiality of company and employee information.
• Documentation, Reporting, and Coordination Skills – Skilled in preparing documents, reports, and coordinating with concerned personnel.
• Ability to Work Under Pressure – Capable of meeting deadlines and handling work demands effectively.

IV. Qualifications

• College graduate, at least college level, or vocational graduate.
• At least two (2) years of work-related experience.
• Experience in the construction industry is an advantage.
• Possesses good communication and interpersonal skills.
• Computer-proficient, particularly in Microsoft Office applications.
• Willing to be assigned to project sites.