Senior HR & Operations Executive

Marketing Institute of Singapore; Santo Niño 1st; On-site; PHP 2,209,000 - 3,191,000; Full time

Job summary

Marketing Institute of Singapore is seeking an HR & Operations Executive to join as a full-time, independent contributor. You will support HR, administrative, operational, and procurement functions to ensure smooth day-to-day activities and a productive work environment.

Responsibilities include managing the full employee lifecycle, HR policy administration, data maintenance in the HRIS, coordinating training and staff events, travel and facilities, and vendor liaison.

Qualifications

• 1–3 years of experience in a generalist HR or administrative role.
• Strong communication and interpersonal skills.
• Excellent attention to detail and organizational abilities.
• Proficient in using HR software and Microsoft Office applications.
• Candidates must be eligible to work in Singapore without requiring sponsorship.

Responsibilities

• Assist with the full employee lifecycle, including recruitment, onboarding, training, performance management, and employee relations.
• Administer HR policies, procedures, and compliance requirements.
• Maintain accurate employee data and records within the HRIS system.
• Coordinate HR-related initiatives such as training programmes, staff engagement activities, and team-building events.
• Provide comprehensive administrative support across the organization, including office administration, facilities coordination, travel arrangements, and inventory management.
• Support procurement activities, including sourcing vendors, obtaining quotations, processing purchase orders, liaising with suppliers, and ensuring timely delivery of goods and services.
• Monitor and manage office supplies, equipment, and service contracts to ensure cost efficiency and operational effectiveness.
• Manage assigned responsibilities independently while collaborating with internal stakeholders and external vendors as required.
• Contribute to maintaining a positive, productive, and engaged work environment.
• Support ad hoc duties and projects as assigned.

Skills

Communication

Interpersonal

Detail-oriented

Organizational skills

HR software

Tools

Microsoft Office

HRIS

Job description

About the role The HR & Operations Executive role presents an excellent opportunity to be part of a fast-paced and collaborative environment. As a full-time team member, you will play a key role in supporting the organization’s HR, administrative, operational, and procurement functions to ensure smooth and efficient day-to-day operations. This is an independent sole contributor role suited for someone who is resourceful, proactive, and comfortable managing responsibilities autonomously.

What You’ll Be Doing

• Assisting with the full employee lifecycle, including recruitment, onboarding, training, performance management, and employee relations

• Administering and supporting HR policies, procedures, and compliance requirements

• Managing and maintaining accurate employee data and records within the HRIS system

• Coordinating HR-related initiatives such as training programmes, staff engagement activities, and team-building events

• Providing comprehensive administrative support across the organization, including office administration, facilities coordination, travel arrangements, and inventory management

• Supporting procurement activities, including sourcing vendors, obtaining quotations, processing purchase orders, liaising with suppliers, and ensuring timely delivery of goods and services

• Monitoring and managing office supplies, equipment, and service contracts to ensure cost efficiency and operational effectiveness

• Manage assigned responsibilities independently while collaborating effectively with internal stakeholders and external vendors where required

• Contributing to the maintenance of a positive, productive, and engaged work environment

• Support ad hoc duties and projects as assigned

What we're looking for

• 1-3 years of experience in a generalist HR or administrative role, ideally within a consulting, professional services or membership organization

• Strong communication and interpersonal skills, with the ability to work collaboratively with teams across the business

• Excellent attention to detail and organizational abilities, with the capacity to multi-task and prioritize effectively

• Proficient in using HR-related software and Microsoft Office applications

• A genuine interest in contributing to the development and growth of the organization

• Candidates must currently have valid eligibility to work in Singapore without requiring additional work pass sponsorship