HR Generalist

Ricoh (Singapore) Pte Ltd; Santo Niño 1st; On-site; PHP 2,941,000 - 4,412,000; Full time

Job summary

Ricoh (Singapore) Pte Ltd is seeking a hands-on HR Generalist to support full HR functions in a dynamic environment. You will handle payroll, onboarding, records management, and employee relations while ensuring statutory compliance and data confidentiality.

The role requires a degree in HR or related field, at least 3 years of experience, and familiarity with TimeSoft Payroll and SAP SuccessFactors. You will collaborate across teams to drive people initiatives and optimize processes.

Qualifications

• Degree in Human Resources Management, Business Administration, or related discipline.
• Minimum 3 years of HR experience, preferably Generalist.
• Hands-on payroll administration and regulatory compliance experience.
• Knowledge of Singapore employment law and regulations.
• Experience with TimeSoft Payroll System; SAP SuccessFactors advantageous.
• Proficient in Microsoft Office, especially Excel.
• Strong communication and interpersonal skills.
• High accuracy, confidentiality, and independence.

Responsibilities

• Support full spectrum of HR functions including recruitment, onboarding, records management, and offboarding.
• Prepare and process monthly payroll with accuracy and timeliness.
• Coordinate year-end tax filing and statutory reporting (IR8A, IR21, CPF).
• Administer compensation and benefits programmes (insurance, medical).
• Support employee relations, grievance handling, and disciplinary processes.
• Prepare HR documentation (contracts, confirmations, promotions, salary letters).
• Manage work pass applications, renewals and cancellations.
• Maintain accurate employee records and HR reports.
• Support HR projects, training, wellness, and process improvements.
• Provide HR operations support for efficient office running.

Skills

Payroll administration

Regulatory compliance

Communication

Interpersonal skills

Organisational skills

Attention to detail

Confidentiality

Independent work

Education

Bachelor's degree in HR or related field

Tools

TimeSoft Payroll System

SAP SuccessFactors

Microsoft Excel

Job description

Key Responsibilities

• Support the full spectrum of HR functions, including recruitment, onboarding, employee records management, and offboarding.


• Prepare and process monthly payroll, ensuring accuracy, timeliness, and compliance with statutory requirements.


• Coordinate year-end tax filing and statutory reporting, including IR8A, IR21, CPF and other regulatory submissions.


• Administer compensation and benefits programmes, including insurance, medical benefits, and employee welfare initiatives.


• Support employee relations matters, including grievance handling, disciplinary processes, and employee enquires.


• Prepare HR documentation, including employment contracts, confirmation, promotion, and salary adjustment letters.


• Manage work pass applications, renewals and cancellations.


• Maintain accurate employee records and prepare regular HR reports.


• Support HR projects and initiatives, including employee engagement, training, wellness and process improvement programmes.


• Provide HR operational and administrative support to ensure the efficient running of office operations.


• Perform other duties and projects as assigned

Requirements

• Degree in Human Resource Management, Business Administration, or a related discipline.


• Minimum 3 years of HR experience, preferably in a Generalist role.


• Hands-on experience in payroll administration, compensation & benefits, and statutory compliance.


• Good knowledge of Singapore employment law and regulations.


• Experience with TimeSoft Payroll System is required. Knowledge of SAP SuccessFactors HR system will be an advantage.


• Proficient in Microsoft Office applications, particularly Excel.


• Strong communication, interpersonal and organisational skills.


• Proactive, detail-oriented, and able to work independently in a fast-paced environment.


• High level of accuracy, integrity, and confidentiality.