Senior Executive Assistant - On-site Taguig

Jones Lang LaSalle Incorporated; Taguig; On-site; PHP 1,000,000 - 1,800,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Taguig, Philippines, is seeking a Specialist - Executive Assistant to provide high-level administrative support to senior executives. You will manage calendars, coordinate travel across time zones, and prepare reports and presentations for critical engagements.

The role requires a Bachelor’s degree and at least 3 years of EA experience, with strong communication, discretion, and tech‑savviness across MS Office, InDesign, Webex, Zoom, and collaboration tools.

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• 3+ years supporting senior executives.
• Strong communication and discretion.

Responsibilities

• Provide Senior-Level executive administrative support.
• Schedule and manage calendars and travel across varying time zones including flight bookings, accommodations, securing ground transportation, and visa/permit requirements (if required).
• Draft and prepare Executive-Level correspondence including emails, presentations, reports, and any other miscellaneous correspondence on behalf of the executive team.
• Coordinate and prepare materials for meetings, such as agendas, minutes, and presentations, and ensure smooth logistics for internal and external meetings.
• Manage and reconcile expenses, including creating expense reports, tracking receipts, and submitting expense reports for reimbursement.
• Assist in planning and coordinating corporate events, conferences, retreats, and other special occasions.
• Conduct research, gather data, and prepare executive-level reports, documentation, and presentations.
• Organize and maintain documents and files ensuring ease of access and retrieval of information.
• Adhoc duties but not limited to (i.e. arranging IT support, arranging signing of key documentation, assisting new joiners etc.).
• Safeguarding confidential information and maintaining strict confidentiality in handling sensitive matters.
• Build and maintain positive relationships with internal and external stakeholders.

Skills

Executive support

Diary management

Travel coordination

Calendar management

Education

Bachelor's degree

Tools

Microsoft Office

Adobe Acrobat

Bluebeam

Webex

Zoom

InDesign

Mural

Smartsheet

Job description

Jones Lang LaSalle Incorporated in Taguig, Philippines, is seeking a Specialist - Executive Assistant to provide high-level administrative support to senior executives. You will manage calendars, coordinate travel across time zones, and prepare reports and presentations for critical engagements.

The role requires a Bachelor’s degree and at least 3 years of EA experience, with strong communication, discretion, and tech‑savviness across MS Office, InDesign, Webex, Zoom, and collaboration tools.