Senior Executive Assistant – Hybrid & Global Support

JLL; Taguig; On-site; PHP 446,000 - 781,000; Full time

Benefits offered by this job

Hybrid work setup

Job summary

JLL in Taguig, Philippines, is seeking an Executive Assistant to provide comprehensive support to high-level executives. You will manage schedules, travel, and communications, ensuring smooth daily operations.

The role requires 5-7 years EA experience, a bachelor's degree, strong time management, confidentiality, and the ability to work across time zones in a hybrid setup. Proficiency with MS Office, Webex, and ERP tools is preferred.

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• 5–7 years executive assistant experience supporting high-level executives.
• Strong time-management and organizational skills.
• Ability to handle confidential information discreetly and professionally.

Responsibilities

• Provide Senior-Level executive administrative support.
• Coordinate complex scheduling and calendar management.
• Manage and monitor executive inbox and correspondences.
• Handle travel logistics including visas, flights, and accommodations.
• Prepare materials for meetings and ensure logistics for internal/external meetings.
• Reconcile expenses and submit reimbursement reports.
• Prepare executive-level reports, presentations, and documents.
• Maintain organized documents and files for quick retrieval.
• Support special projects to advance executive objectives.
• Maintain confidentiality and adapt to changing priorities.
• Collaborate with the wider EA network globally and cover colleagues as needed.

Skills

Time management

Multi-time zone coordination

Communication skills

Discretion/confidentiality

Adaptability

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

Adobe Acrobat

Webex

Workday

PeopleSoft

Job description

JLL in Taguig, Philippines, is seeking an Executive Assistant to provide comprehensive support to high-level executives. You will manage schedules, travel, and communications, ensuring smooth daily operations.

The role requires 5-7 years EA experience, a bachelor's degree, strong time management, confidentiality, and the ability to work across time zones in a hybrid setup. Proficiency with MS Office, Webex, and ERP tools is preferred.