Senior Executive Assistant: Global Calendar & Travel Lead

JLL; Philippines; On-site; PHP 900,000 - 1,200,000; Full time

Job summary

JLL in Taguig, Philippines, is seeking an experienced Senior Executive Assistant to provide high-level administrative support to the executive team. You will manage calendars and travel, prepare correspondence, and coordinate meetings, ensuring confidential handling of sensitive information across time zones.

The role requires 2–3 years of EA experience, a Bachelor's degree, superb communication, and proficiency with Microsoft Office.

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• 2–3 years of executive assistant experience with high-level executives.
• Ability to handle confidential information discreetly.
• Excellent communication across platforms (email, text, video).
• Strong diary management and travel booking experience.
• Proficient in Microsoft Office and collaboration tools.

Responsibilities

• Provide senior-level executive administrative support.
• Schedule and manage calendars and travel arrangements across varying time zones.
• Draft executive-level correspondence, emails, and reports.
• Coordinate materials for meetings and ensure smooth logistics.
• Manage and reconcile expenses and prepare reports.
• Assist in planning corporate events and conferences.
• Prepare executive-level reports and presentations.
• Organize and maintain documents for easy retrieval.
• Support in special projects to back the executive's objectives.
• Collaborate with the global EA network and cover colleagues when needed.
• Build relationships with internal and external stakeholders.
• Handle ad hoc duties and safeguard confidential information.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Cross-timezone experience

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Office Suite

Adobe Acrobat

WebEx/Zoom

MS Outlook

Job description

JLL in Taguig, Philippines, is seeking an experienced Senior Executive Assistant to provide high-level administrative support to the executive team. You will manage calendars and travel, prepare correspondence, and coordinate meetings, ensuring confidential handling of sensitive information across time zones.

The role requires 2–3 years of EA experience, a Bachelor's degree, superb communication, and proficiency with Microsoft Office.