Executive Assistant for Global Execs - Scheduling & Operations

Jones Lang LaSalle SSC (Philippines), Inc. (JLLSPI); Taguig; On-site; PHP 600,000 - 900,000; Full time

Job summary

Jones Lang LaSalle SSC (Philippines), Inc. (JLLSPI) is seeking an experienced Executive Assistant to provide comprehensive support to senior leaders, manage calendars, travel, and correspondence, and safeguard confidentiality.

You will coordinate meetings across multiple time zones, prepare reports and presentations, handle expenses, and assist in events while collaborating with a global EA network and internal stakeholders. Strong MS Office and presentation tools are preferred.

Qualifications

• Bachelor's degree or equivalent experience preferred.
• 3+ years of executive assistant experience supporting high-level executives.
• Ability to handle confidential information discreetly and diplomatically.
• Strong communication across multiple platforms and time zones.
• Proficiency with standard office software and presentation tools.

Responsibilities

• Provide senior-level executive administrative support.
• Schedule and manage calendars and travel across time zones including flight bookings and visa requirements.
• Draft and prepare executive-level correspondence and documents.
• Coordinate materials for meetings and ensure smooth logistics.
• Manage expenses and reimbursements with accuracy and timeliness.
• Assist in planning corporate events and conferences.
• Prepare executive reports and presentations with confidentiality.
• Organize and maintain documents for easy retrieval.
• Collaborate with global EA network and cover for colleagues as needed.
• Develop professional relationships with clients and colleagues.

Skills

Senior-level support

Calendar management

Travel coordination

Communication skills

Gatekeeper / discretion

Cross-team collaboration

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Adobe Acrobat

Bluebeam

Webex

Zoom

InDesign

Mural/Miro

Smartsheet

Job description

Jones Lang LaSalle SSC (Philippines), Inc. (JLLSPI) is seeking an experienced Executive Assistant to provide comprehensive support to senior leaders, manage calendars, travel, and correspondence, and safeguard confidentiality.

You will coordinate meetings across multiple time zones, prepare reports and presentations, handle expenses, and assist in events while collaborating with a global EA network and internal stakeholders. Strong MS Office and presentation tools are preferred.