Senior Executive Assistant to C‑Suite (Global)

JLL; Manila; On-site; PHP 600,000 - 1,200,000; Full time

Job summary

JLL in Taguig, Philippines is seeking an experienced Executive Assistant to provide comprehensive support to senior leaders and keep daily operations running smoothly. You will filter information, manage complex calendars, respond to correspondences, and coordinate travel and meeting logistics across multiple time zones.

This role requires discretion with confidential information, strong communication skills across platforms, and proficiency with Microsoft Office, Webex, and corporate systems.

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• 5–7 years of executive assistant experience supporting high-level executives (in-country, regional or global).
• Strong time management across multiple time zones.
• Ability to handle confidential information discreetly.
• Excellent written and spoken communication across multiple platforms.

Responsibilities

• Provide senior-level executive administrative support.
• Coordinate complex scheduling and calendar management.
• Manage and monitor executive inbox and correspondences.
• Manage travel logistics (visas/entry permits, flights, accommodations) and activities.
• Prepare materials for meetings, including agendas, minutes, and presentations.
• Manage and reconcile expenses, including reports and reimbursements.
• Prepare executive-level reports, documents, and presentations.
• Organize and maintain documents and files for easy retrieval.
• Assist with special projects to support executive objectives.
• Maintain confidentiality and discretion in handling sensitive matters.
• Develop and maintain relationships with executives, colleagues, and stakeholders.
• Adapt to changing priorities and deadlines.
• Collaborate with EA network globally.

Skills

Time management

Multi-time zone coordination

Communication

Adaptability

Discretion with confidential info

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

Adobe Acrobat

Webex

Workday

PeopleSoft

Job description

JLL in Taguig, Philippines is seeking an experienced Executive Assistant to provide comprehensive support to senior leaders and keep daily operations running smoothly. You will filter information, manage complex calendars, respond to correspondences, and coordinate travel and meeting logistics across multiple time zones.

This role requires discretion with confidential information, strong communication skills across platforms, and proficiency with Microsoft Office, Webex, and corporate systems.